General Manager, HOA

Associa; Woodbridge (VA); On-site; USD 115,000 - 125,000; Full time

Job summary

Associa is seeking an experienced HOA General Manager in Woodbridge, VA to oversee an onsite association management office, capital improvements, and vendor relationships. You will liaise with homeowners, Board members, committees, and staff to drive initiatives and maintain community standards.

3+ years in a community association, CMCA/AMS/PCAM preferred and company-paid. Strong budgeting, financial interpretation, project management, and exceptional communication are essential to reduce costs

Qualifications

• 3+ years of community association experience.
• CMCA, AMS or PCAM certifications preferred and company-paid.
• Customer service driven and team oriented.
• Ability to interpret financials and create budgets (Balance Sheet, Income Statement, expenses, reserves).
• Effective project management and communication skills.
• Willingness to take ownership and drive process improvements.

Responsibilities

• Implement Board policy and directives within the management agreement and collaborate on strategic initiatives.
• Walk and inspect the community to ensure maintenance and compliance with rules.
• Issue violation notices to homeowners and follow up for corrections.
• Coordinate with homeowners, Board members, staff, and vendors/contractors.
• Prepare and present board packages; coordinate monthly and annual board meetings.
• Create and send weekly communications to homeowners about maintenance and events.
• Assist homeowners with architectural review forms and board decisions.

Skills

Budgeting

Financial reporting

Project management

Communication

Leadership

Vendor management

Education

CMCA certification

AMS certification

PCAM certification

Job description

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

Legum and Norman is hiring an experienced HOA General Manager for its large-scale HOA community in Woodbridge.

The General Manager is an onsite role overseeing all office, administrative, and maintenance projects to include capital improvements. The General Manager is the liaison among the homeowners, members of the Board of Directors, Committee Members, the association management staff, and maintenance vendors and contractors.

Daily responsibilities

• Implement Board policy and directives within the scope of the management agreement. Works with the board on strategic initiatives, policy governance and association projects.
• Walk and inspect community. Ensure the community is well maintained and the Code, Compliance, Rules & Regulations are followed.
• Issues violation notices to homeowners and follow-up to ensure the correction was made.
• Meet and greet homeowners, residents, members of the Board of Directors, maintenance vendors and contractors.
• Research and respond to inquires in-person, by phone, and email.
• Data enter and update information in the database; record and track documents and information.
• Create and manage budgets; review financial reports, interpret Balance Sheet, Income Statement, Operating Expenses, and reserves.
• Submit RFPs, manage the bidding and vendor selection process, develop vendor relationships, and mange capital projects.
• Prioritize maintenance requests and work orders; schedule and coordinate maintenance vendors and contractors for work to be done onsite.
• Prepare board packages. Coordinate and schedule monthly and annual board meetings.
• Create and send out weekly mass communications by mail and email to homeowners notifying them of maintenance onsite, HOA guidelines, and community events.
• Assist homeowners in completing architectural review forms and follow-up with homeowners on the Board’s decision.
• Other projects as assigned.

Annual salary: $115K-$125K.

Requirements

• 3+ years of community association experience.
• Knowledge of the Association Board of Directors, the General Manager, and how those roles interface with the requests of homeowners.
• Willingness to obtain and maintain CMCA, AMS, or PCAM, company paid.
• Customer service driven and team oriented.
• Takes ownership and initiative. Proactive communication skills and forthcoming with ideas and solutions to improve processes, create efficiencies, and reduce expenses.
• Ability to interpret financials and create budgets, to include Balance Sheet, Income Statement, Operating Expenses, Reserve Study, Delinquency Reports, Variance Analysis, etc.
• Effective project management skills; ability to prioritize and manage multiple projects in various stages of completion and communicate with all parties involved.
• Excellent communication skills (written and spoken) with effective conflict resolution techniques.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.