General Admin - Administrative Assistant 3_Non-Cleared

Innova Solutions Inc; City of Binghamton (NY); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Medical & pharmacy coverage

401(k)

Life Insurance

Sick time and leaves

Job summary

Innova Solutions is seeking an Administrative Assistant for a 12-month contract at its Binghamton, NY site. The role is full-time with hours 7:30am-4:30pm, supporting site operations and the Site Lead.

You will manage visitor support, site inquiries, meeting coordination, onboarding, travel, expense reporting, and site communications using Microsoft Office. The ideal candidate has 4+ years of admin experience and strong organizational skills.

Qualifications

• High School Diploma/AA/AS with 4+ years of administrative experience, or 6+ years without a degree.
• Strong organizational, multitasking, communication, and time management skills.
• Proficient in Microsoft Office Suite.

Responsibilities

• Support daily site operations and assist the Site Lead.
• Manage visitor support, site inquiries, distribution lists, and site documentation.
• Coordinate meetings, events, catering, and office supplies.
• Maintain digital signage and workplace communications.
• Support onboarding, workspace setup, travel arrangements, and expense reporting.
• Share site-wide announcements, new hire communications, and event updates.
• Assist leaders with calendars, customer visits, conference room scheduling, and community initiatives.
• Prepare reports and documents using Microsoft Office.
• Collaborate with administrative teams and support special projects.

Skills

Strong organizational skills

Multitasking

Communication skills

Time management

Microsoft Office Suite

Adaptability

Education

High School Diploma/AA/AS (with 4+ years experience or 6+ years without a degree)

Tools

Concur

SAP

Ariba

SharePoint

Job description

Innova Solutions has a client that is immediately hiring for an Administrative Assistant. Position type: Full Time, Contract Duration: 12 months contract (Possible temp to perm). Location: Binghamton, NY 13905. Shift: 7:30am-4:30pm.

Job Description:

• Support daily site operations and assist the Site Lead.
• Manage visitor support, site inquiries, distribution lists, and site documentation.
• Coordinate meetings, events, catering, employee engagement activities, and office supplies.
• Maintain digital signage and workplace communications.
• Support onboarding, workspace setup, travel arrangements, and expense reporting.
• Share site-wide announcements, new hire communications, and event updates.
• Assist leaders with calendars, customer visits, conference room scheduling, and community initiatives.
• Conduct Denied Party Screenings and prepare reports, presentations, and other documents using Microsoft Office.
• Collaborate with administrative teams and support special projects as needed.

Required Qualifications:

• High School Diploma/AA/AS with 4+ years of administrative experience, or 6+ years without a degree.
• Strong organizational, multitasking, communication, and time management skills.
• Proficient in Microsoft Office Suite.
• Ability to work in a fast-paced environment and adapt to changing priorities.

Preferred Qualifications:

• Experience supporting multiple leaders or engineering teams.
• Knowledge of Concur, SAP, Ariba, SharePoint, or similar tools.
• Strong customer service skills and ability to remain calm under pressure.
• Experience with onboarding, facilities support, and site-wide event coordination.

PAY RANGE AND BENEFITS:

Pay Range*: $18.00/hr to $20.00/hr

*Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Benefits:

• Medical & pharmacy coverage
• Dental/vision insurance
• 401(k)
• Health saving account (HSA) and Flexible spending account (FSA)
• Life Insurance
• Pet Insurance
• Short term and Long term Disability
• Accident & Critical illness coverage
• Pre-paid legal & ID theft protection
• Sick time, and other types of paid leaves (as required by law)
• Employee Assistance Program (EAP)

ABOUT INNOVA SOLUTIONS:

Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion. Through our global delivery centers across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields.

Recent Recognitions:

• Named One of America's Best Employers for New Grads by Forbes (2024 Named One of the Best Companies to Work for by U.S. News & World Report (Private Companies List, 2024-2025) One of the Largest IT Staffing Firms in the US - Ranked #3 by Staffing Industry Analysts (SIA, 2024) One of the Largest Staffing Firms in the US - Ranked #13 by Staffing Industry Analysts (SIA, 2024; includes Innova Solutions, Volt, & HireGenics) Named One of the Top Ten Private Companies in Atlanta by the Atlanta Business Chronicle (2023) One of the Largest Certified Minority Business Enterprises (MBEs) in the United States (NMSDC, 2024) AWS Advanced Tier Services Partner with 100+ certifications

Website: https://www.innovasolutions.com/

Innova Solutions offers a referral bonus for qualified Ambassadors who refer eligible referrals. Submit referrals at https://innovasolutions.workllama.com/atsuser/anonreferafriend and earn $250-$1,000 per referral.

Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates.

If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at [emailprotected] or [phone]. Please indicate the specifics of the assistance needed.

Innova Solutions (HireGenics/Volt) does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.

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