Executive Assistant

Innova Solutions Inc; Atlanta (GA); On-site; USD 41,000 - 50,000; Full time

Benefits offered by this job

Benefits package

Referral bonus program

Medical & dental coverage

Job summary

Innova Solutions seeks an Executive Assistant to provide high-level calendar management, communication, and operational support for senior leaders in Atlanta. You will coordinate travel, meetings, and stakeholder engagements while maintaining meticulous records and efficient processes.

The role requires extensive experience, advanced MS Office skills, and a proactive approach to improve administrative workflows and support a dynamic team.

Qualifications

• High school diploma or equivalent required.
• 5 years direct experience as Executive Assistant; 10+ years in related roles.
• Proficiency in typing and digital systems.
• Strong written and verbal communication with senior leaders and external partners.
• Excellent organizational skills and ability to manage multiple priorities.

Responsibilities

• Executive Support & Calendar Management: manage complex calendars, schedule meetings, coordinate priorities and travel.
• Communication & Stakeholder Management: act as primary point of contact for internal/external stakeholders; screen calls and visitors.
• Meeting & Event Coordination: handle conference room bookings, virtual setup, and materials; capture notes and action items.
• Administrative & Operational Support: draft/edit correspondence, presentations, and reports; improve workflows.
• Financial & Systems Administration: process expense reports, vouchers, and invoice approvals; manage IT requests.

Skills

Executive Support

Calendar Management

Travel Coordination

Stakeholder Management

Meeting Coordination

Administrative & Operations

Finance & Systems Admin

Team & Culture Support

Education

High school diploma or equivalent

Tools

Outlook

Teams

Word

Excel

PowerPoint

Job description

Innova Solutions has a client that is immediately hiring for an Executive Assistant Position type: Full Time - Contract Duration: 12 Months Contract Location: Atlanta, GA 30354

Responsibilities

• Executive Support & Calendar Management
• Manage complex calendars, including scheduling meetings, coordinating priorities, and arranging domestic and international travel.
• Anticipate scheduling conflicts and proactively adjust to optimize executive time.
• Communication & Stakeholder Management
• Serve as a primary point of contact for internal and external stakeholders; screen calls and visitors with professionalism and discretion.
• Handle and resolve routine and sensitive inquiries independently where appropriate.
• Meeting & Event Coordination
• Coordinate meeting logistics including conference room bookings, virtual setup, materials preparation, and catering.
• Capture and distribute meeting notes, action items, and follow-ups.
• Administrative & Operational Support
• Draft, edit, and format correspondence, presentations, and reports.
• Support internal processes and contribute to improving administrative systems and team workflows.
• Financial & Systems Administration
• Prepare and submit expense reports, vouchers, and invoice approvals in a timely and accurate manner.
• Manage IT requests and other internal system needs for executives.
• Team & Culture Support
• Assist in planning and executing team events, offsites, and engagement activities.
• Support visitor management (including VIP badges and tours), and contractor ID renewals.
• Compliance & Workplace Operations
• Ensure adherence to company policies, procedures, and safety practices in all administrative processes.

The Ideal Candidate will have:

• High school diploma or equivalent.
• Prior experience of operating in an Executive Assistant role, (5 years direct experience, 10+ years' work experience in related roles)
• Demonstrated proficiency in typing and digital system management
• Strong written and verbal communication skills, with the ability to effectively interact with employees at all levels, including senior leadership and external partners.
• High attention to detail, ensuring accuracy in documentation, communications, and deliverables within established timelines.
• Ability to manage and coordinate multiple priorities across projects involving diverse stakeholders, including internal teams and external vendors.
• Strong organizational and prioritization skills, with the ability to work independently, manage competing demands, and operate effectively with minimal supervision.
• Demonstrated ability to establish and improve administrative processes, workflows, and office procedures.

Preferred Qualification:

• Advanced skills in Microsoft Office Suite, particularly Outlook, Teams and Word, with working knowledge of Excel and PowerPoint.
• Knowledge of corporate business processes and procedures such as payroll, benefits, reimbursements and expense reporting, purchasing and departmental budget.
• Aptitude to learn new and emerging systems and tools to drive efficiency and collaboration for support.

PAY RANGE AND BENEFITS:

• Pay Range*: $30 - $36 per hour *Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.
• Benefits: Innova Solutions offers benefits( based on eligibility) that include the following: Medical & pharmacy coverage, Dental/vision insurance, 401(k), Health saving account (HSA) and Flexible spending account (FSA), Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre-paid legal & ID theft protection, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).

This position is only open to applicants who can be engaged on a W-2 basis.

We are currently interviewing to fill this and other similar positions.

If this role is not a fit for you, we do offer a referral bonus program for referrals that we successfully place with our clients, subject to program guidelines.

Gandam Meghana 218-325-3819 [emailprotected]

ABOUT INNOVA SOLUTIONS:

Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion. Through our global delivery centers across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields.

Recent Recognitions: Named One of America's Best Employers for New Grads by Forbes (2024 Named One of the Best Companies to Work For by U.S. News & World Report (Private Companies List, 2024-2025) One of the Largest IT Staffing Firms in the US - Ranked #3 by Staffing Industry Analysts (SIA, 2024) One of the Largest Staffing Firms in the US - Ranked #13 by Staffing Industry Analysts (SIA, 2024; includes Innova Solutions, Volt, & HireGenics) Named One of the Top Ten Private Companies in Atlanta by the Atlanta Business Chronicle (2023) One of the Largest Certified Minority Business Enterprises (MBEs) in the United States (NMSDC, 2024) AWS Advanced Tier Services Partner with 100+ certifications Website: https://www.innovasolutions.com/ Innova Solutions offers a referral bonus for qualified Ambassadors who refer eligible referrals. Submit referrals at https://innovasolutions.workllama.com/atsuser/anonreferafriend and earn $250-$1,000 per referral Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at [emailprotected] or [phone]. Please indicate the specifics of the assistance needed. Innova Solutions encourages all interested and qualified candidates to apply for employment opportunities. Innova Solutions (HireGenics/Volt) does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Innova Solutions and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at Privacy Policy - innovasolutions.

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