Executive Admin

Innova Solutions Inc; New York (NY); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

Medical & pharmacy coverage

Dental/vision insurance

401(k)

HSA/FSA

Life Insurance

Pet Insurance

Short/Long Disability

ID theft protection

Sick time

Paid leaves as required by law

EAP

Job summary

Innova Solutions is seeking an Executive Admin for a client project in New York City. This 6-month, onsite contract supports senior executives with calendar management, travel planning, and communications.

The ideal candidate will excel at organizing complex schedules, coordinating meetings, and handling confidential information, while building effective relationships across the organization. Proficiency in Outlook, PowerPoint, Word, Excel and Teams is essential.

Qualifications

• Significant experience supporting senior executives in a corporate environment.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities simultaneously with professionalism and accuracy.
• Demonstrated ability to anticipate needs, exercise sound judgment and ownership.
• Strong interpersonal skills and ability to build productive relationships across all levels.
• Advanced proficiency with Outlook, PowerPoint, Word, Excel and Teams.
• Ability to handle sensitive and confidential information with discretion.

Responsibilities

• Proactively manage complex executive calendars, ensuring effective prioritization of meetings, commitments, and competing demands.
• Coordinate internal and external meetings, including scheduling, logistics, agendas, materials, and follow-up as needed.
• Arrange and manage domestic and international travel, including detailed itineraries and travel logistics.
• Support executive communications and correspondence.
• Serve as a key point of contact for internal and external stakeholders, demonstrating professionalism and responsiveness at all times.
• Anticipate executive and team needs, proactively identifying and resolving issues before they arise.
• Maintain confidential information with the highest degree of discretion and professionalism.
• Build strong working relationships across the organization and with external partners, customers, and vendors.
• Provide secondary administrative support to Vice President-level leaders within the Intelligence Ventures organization.
• Assist with leadership meetings, team events, customer engagements, and other organizational activities as needed.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder communication

Discretion with info

Relationship building

Tools

Microsoft Outlook

PowerPoint

Word

Excel

Teams

Job description

A client of Innova Solutions is immediately hiring for an Executive Admin. Position Type: Full-Time, Contract Duration: 6 months Location: New York City, NY 10036 (Onsite)

As an Executive Admin, you will:

• Proactively manage complex executive calendars, ensuring effective prioritization of meetings, commitments, and competing demands.
• Coordinate internal and external meetings, including scheduling, logistics, agendas, materials, and follow-up as needed.
• Arrange and manage domestic and international travel, including detailed itineraries and travel logistics.
• Support executive communications and correspondence
• Serve as a key point of contact for internal and external stakeholders, demonstrating professionalism and responsiveness at all times.
• Anticipate executive and team needs, proactively identifying and resolving issues before they arise.
• Maintain confidential information with the highest degree of discretion and professionalism.
• Build strong working relationships across the organization and with external partners, customers, and vendors.
• Provide secondary administrative support to Vice President-level leaders within the Intelligence Ventures organization.
• Assist with leadership meetings, team events, customer engagements, and other organizational activities as needed.

The ideal candidate will have:

• Significant experience supporting senior executives in a corporate environment.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Proven ability to manage multiple priorities simultaneously while maintaining a high degree of professionalism and accuracy.
• Demonstrated ability to anticipate needs, exercise sound judgment, and operate with a strong sense of ownership and accountability.
• Strong interpersonal skills and the ability to build productive relationships across all levels of an organization.
• Advanced proficiency with Microsoft Outlook, PowerPoint, Word, Excel, and Teams.
• Ability to handle sensitive and confidential information with discretion

PAY RANGE AND BENEFITS:

Pay Range*: $30-$35 per hour *Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.

• Medical & pharmacy coverage
• Dental/vision insurance
• 401(k)
• Health saving account (HSA) and Flexible spending account (FSA)
• Life Insurance
• Pet Insurance
• Short term and Long term Disability
• Accident & Critical illness coverage
• Pre-paid legal & ID theft protection
• Sick time
• other types of paid leaves (as required by law)
• Employee Assistance Program (EAP)

ABOUT INNOVA SOLUTIONS:

Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion. Through our global delivery centers across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields.

Recent Recognitions:

• Named One of America's Best Employers for New Grads by Forbes (2024
• Named One of the Best Companies to Work for by U.S. News & World Report (Private Companies List, 2024-2025)
• One of the Largest IT Staffing Firms in the US - Ranked #3 by Staffing Industry Analysts (SIA, 2024)
• One of the Largest Staffing Firms in the US - Ranked #13 by Staffing Industry Analysts (SIA, 2024; includes Innova Solutions, Volt, & HireGenics)
• Named One of the Top Ten Private Companies in Atlanta by the Atlanta Business Chronicle (2023)
• One of the Largest Certified Minority Business Enterprises (MBEs) in the United States (NMSDC, 2024)
• AWS Advanced Tier Services Partner with 100+ certifications

Website: https://www.innovasolutions.com/

Innova Solutions offers a referral bonus for qualified Ambassadors who refer eligible referrals. Submit referrals at https://innovasolutions.workllama.com/atsuser/anonreferafriend and earn $250-$1,000 per referral.

Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at [emailprotected] or [phone]. Please indicate the specifics of the assistance needed. Innova Solutions encourages all interested and qualified candidates to apply for employment opportunities. Innova Solutions (HireGenics/Volt) does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Innova Solutions and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at Privacy Policy - innovasolutions.