Fundraising Events Producer (Temporary)

The Contemporary Austin; Austin (TX); On-site; USD 28,000 - 52,000; Part time

Job summary

The Contemporary Austin is seeking an experienced Temporary Development Events Coordinator to support its two major fundraising events, The Very ’Rary and Art Dinner. The role requires hands-on project management, logistics, vendor coordination, sponsorship fulfillment, and on-site execution at The Contemporary Austin’s campuses.

The ideal candidate will manage multiple priorities, quickly adapt to active projects, and deliver polished, memorable events with a calm, detail-oriented approach.

Qualifications

• 3+ years of professional experience in event management or related field.
• Experience managing complex events with multiple vendors, deadlines, and budgets.
• Strong project management and organizational skills with attention to detail.
• Ability to step into active projects and move work forward with minimal supervision.
• Strong communication and interpersonal skills, able to stay calm under pressure.
• Hands-on, collaborative approach and willingness to jump in wherever needed.
• Willingness to work evenings and weekends as required by the event schedule.

Responsibilities

• Provide hands-on project management and production support for The Very ’Rary and Art Dinner.
• Quickly become familiar with existing event plans, timelines, budgets, contracts, vendor relationships, and outstanding deliverables.
• Maintain event timelines, production schedules, task lists, run-of-show documents, and other planning materials.
• Track deadlines and deliverables across internal teams, vendors, and event partners, proactively identifying gaps and resolving issues.
• Coordinate event logistics, including layouts, guest flow, rentals, equipment, deliveries, staffing, load-in, and load-out.
• Support contingency planning and troubleshoot production and logistical challenges before and during events.

Skills

Event management

Budgeting

Vendor coordination

Project management

Communication

Interpersonal skills

Calm under pressure

Teamwork

Tools

Microsoft Office

Google Workspace

Teamwork

Job description

The Contemporary Austin is seeking an experienced Temporary Development Events Coordinator to support its two major fundraising events, The Very ’Rary and Art Dinner. The role requires hands-on project management, logistics, vendor coordination, sponsorship fulfillment, and on-site execution at The Contemporary Austin’s campuses.

The ideal candidate will manage multiple priorities, quickly adapt to active projects, and deliver polished, memorable events with a calm, detail-oriented approach.