Fundraising Events & Donor Experience Associate

Planned Parenthood of Greater Texas, Inc.; Houston (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Planned Parenthood of Greater Texas, Inc. is seeking a Special Events Associate to support the Development department with planning and execution of fundraising events across Dallas, Austin, and Houston.

You will assist with registration, guest tracking, donor communications, and post-event follow-up, while maintaining high standards of customer service and data integrity in Raiser's Edge and Constant Contact.

Qualifications

• High School Diploma or equivalent plus 3 years of relevant experience, or an Associate’s/Bachelor’s degree plus 1 year of relevant experience.
• Relevant experience in development, fundraising, or event planning; development support or event planning experience preferred.

Responsibilities

• Provides administrative and program support to the Director of Special Events and Donor Experience and the events team.
• Assists in the preparation and production of fundraising events affiliate-wide.
• Oversees and supports event registration and guest tracking, including online platforms, response coordination, attendance tracking, guest lists, seating charts, VIP lists and attendance reporting.
• Performs data entry and maintains accurate event data in Raiser's Edge and other databases on special event donors.
• Prepares, drafts, and edits event email communications including emails, invitations, save the dates, updates, and post-event follow up through Constant Contact and Raiser's Edge NXT.
• Creates day-of-event materials such as PowerPoint presentations, signage, and programs.
• Coordinates volunteers with Public Affairs Team and provides direction at events.
• Supports on-site event execution, including setup, registration management, troubleshooting, and post-event breakdown.
• Prepares event packets for the Office of the President/CEO and Development leadership.
• Distributes event correspondence, memos, meeting notes, and other event-related documents; maintains event website and registration pages.
• Coordinates materials production with graphic designers and printers (sponsor solicitations, save the dates, invitations, programs, signage).
• Maintains event files and records and handles inquiries via phone/email.

Skills

Event planning

Administrative support

Donor communications

Volunteer coordination

Data entry

Microsoft Office

Ongoing donor relations

Education

High School Diploma or equivalent

Associate’s or Bachelor’s degree

Tools

Raiser’s Edge

Raiser’s Edge NXT

Constant Contact

PowerPoint

Excel

Word

Outlook

Job description

Planned Parenthood of Greater Texas, Inc. is seeking a Special Events Associate to support the Development department with planning and execution of fundraising events across Dallas, Austin, and Houston.

You will assist with registration, guest tracking, donor communications, and post-event follow-up, while maintaining high standards of customer service and data integrity in Raiser's Edge and Constant Contact.