Event Production & Logistics Lead

Jobtailor; Austin (TX); On-site; USD 60,000 - 85,000; Full time

Job summary

Jobtailor in Austin, TX seeks an experienced events professional to manage and produce The Very ’Rary and Art Dinner. You will coordinate timelines, budgets, contracts, and vendors, and ensure deliverables are met with a focus on guest experience and seamless execution.

Lead contingency planning, provide on-site support, and oversee staff, vendors, and partners to deliver memorable events for donors and sponsors.

Qualifications

• 3+ years of professional experience in event management or related field.
• Experience handling complex events involving multiple vendors, deadlines, budgets, and logistics.
• Strong project management, organizational skills, and meticulous attention to detail.
• Ability to quickly enter active projects and move work forward with minimal supervision.
• Excellent communication, problem-solving, and interpersonal skills under pressure.
• Hands-on, collaborative approach and willingness to jump in where needed.
• Strong aesthetic sensibility and commitment to guest experiences.
• Proficiency with Microsoft Office, Google Workspace, and/or project management tools.
• Availability to work evenings and weekends as required; able to work outdoors in Central Texas weather.
• Ability to lift 20–30 lbs.

Responsibilities

• Provide hands‑on project management and production support for The Very ’Rary and Art Dinner
• Become familiar with existing event plans, timelines, budgets, contracts, vendor relationships, and outstanding deliverables
• Maintain event timelines, production schedules, task lists, run‑of‑show documents, and other planning materials
• Track deadlines and deliverables across internal teams, vendors, and event partners
• Coordinate event logistics, including layouts, guest flow, rentals, equipment, deliveries, staffing, load‑in, and load‑out
• Support contingency planning and troubleshoot production and logistical challenges
• Serve as a key point of contact for vendors, contractors, sponsors, and event partners
• Coordinate schedules, deliverables, access, contracts, invoices, and logistical requirements
• Coordinate in‑kind partners and donated goods or services
• Track and fulfill sponsorship benefits, including signage, activations, tickets, hospitality, and recognition
• Assist with event budget tracking, invoices, expenses, payments, and financial commitments
• Maintain organized event files, vendor documentation, contracts, and production materials
• Support post‑event reconciliation, documentation, and wrap‑up
• Provide significant on‑site support during event production, load‑in, execution, and load‑out
• Oversee assigned areas of event operations and coordinate staff, volunteers, vendors, and contractors
• Troubleshoot issues in real time and help ensure a seamless experience for guests, donors, sponsors, and partners

Skills

Event Management

Project Management

Vendor Coordination

Budget Tracking

Logistical Planning

On-Site Event Support

Problem-Solving

Attention to Detail

Aesthetic Sensibility

Guest Experience Enhancement

Tools

Microsoft Office

Google Workspace

Teamwork Software

Project Management Platforms

Job description

Jobtailor in Austin, TX seeks an experienced events professional to manage and produce The Very ’Rary and Art Dinner. You will coordinate timelines, budgets, contracts, and vendors, and ensure deliverables are met with a focus on guest experience and seamless execution.

Lead contingency planning, provide on-site support, and oversee staff, vendors, and partners to deliver memorable events for donors and sponsors.