Special Events Coordinator - Part Time

University of Maryland Medical System; Glen Burnie (MD); On-site; USD 45,000 - 65,000; Full time

Job summary

The University of Maryland Medical System is looking for an Event Planner in Glen Burnie, Maryland. This role involves planning, coordinating, and executing a variety of events, including fundraising and donor cultivation. The successful candidate will manage event budgets, liaise with vendors, and recruit volunteers.

With a Bachelor's degree in Event Management or a related field along with at least three years of relevant experience, candidates must demonstrate strong project management skills and familiarity with CRM databases. A preferred certification in event planning is also advantageous.

Qualifications

• Bachelor’s degree in Event Management, Hospitality, Marketing, or a related field.
• Three years of experience in event planning or management.
• Experience with vendors, volunteers, and cross-functional teams.

Responsibilities

• Plan and execute various events including fundraising and donor activities.
• Manage event budgets and ensure cost-effective delivery.
• Coordinate with stakeholders on event communication and promotion.

Skills

Event planning

Budget management

Vendor negotiation

Project management

Team coordination

Education

Bachelor's degree in Event Management or related field

Tools

Event management platforms

CRM databases

Job description

Job Requirements

Plans, coordinates, and executes events, including but not limited to proprietary fundraising events, donor cultivation and stewardship activities, ribbon‑cutting ceremonies, and assigned internal events. Manages and supports event committees, recruits and oversees event volunteers, and serves as the primary liaison with vendors, including venues and décor providers. Develops and manages event budgets and ensures cost‑effective delivery. Maintains event databases and management platforms to support planning, tracking, and reporting activities. Collaborates closely with the foundation team.

Primary Responsibilities

• Partners with the leader to develop event strategies, goals, and success metrics.
• Develops, manages, and monitors event budgets, ensuring cost‑effective execution.
• Creates and maintains detailed event planning timelines; ensures adherence to key milestones and deadlines.
• Manage event platforms and databases to support registration, tracking, and reporting.
• Coordinates with internal and external stakeholders on event communications, including messaging, creative/design, scripts, video content, and social media promotion.
• Recruit, train, and manage event volunteers and committees; ensures members meet responsibilities and deadlines. Collaborates with event chair(s) on strategy development, goal setting, and committee engagement.
• Supports sponsorship tracking and fulfillment in partnership with the Foundation team, including guest lists, logo usage, and payment status.
• Negotiates contracts and serves as the primary point of contact for all event vendors (e.g., venue, catering, décor, AV).
• Leads on‑site event execution, including volunteer coordination, setup, event flow management, and breakdown.
• Perform all other duties as assigned.

Required

Work Experience

• Bachelor’s degree in Event Management, Hospitality, Marketing, Communications, Nonprofit Management, or a related field OR equivalent combination of education and relevant experience.
• Three (3) years of previous experience in event planning, coordination, or management.
• Experience working with vendors, volunteers, and cross‑functional teams.
• Familiarity with event management platforms and/or CRM databases (e.g., Raiser’s Edge, Cvent, or similar).

Preferred

• Experience in a nonprofit, fundraising, or development environment.
• Experience supporting fundraising events and donor engagement activities.
• Experience working with event committees, boards, or volunteer groups.
• Strong project management skills, including budget oversight experience.
• Experience with sponsorship tracking and fulfillment.
• Professional certification in event planning (e.g., Certified Meeting Professional [CMP]).