Development Events Coordinator – Temporary

Jobtailor; Austin (TX); On-site; USD 60,000 - 85,000; Full time

Job summary

Jobtailor in Austin, TX seeks an experienced events professional to manage and produce The Very ’Rary and Art Dinner. You will coordinate timelines, budgets, contracts, and vendors, and ensure deliverables are met with a focus on guest experience and seamless execution.

Lead contingency planning, provide on-site support, and oversee staff, vendors, and partners to deliver memorable events for donors and sponsors.

Qualifications

• 3+ years of professional experience in event management or related field.
• Experience handling complex events involving multiple vendors, deadlines, budgets, and logistics.
• Strong project management, organizational skills, and meticulous attention to detail.
• Ability to quickly enter active projects and move work forward with minimal supervision.
• Excellent communication, problem-solving, and interpersonal skills under pressure.
• Hands-on, collaborative approach and willingness to jump in where needed.
• Strong aesthetic sensibility and commitment to guest experiences.
• Proficiency with Microsoft Office, Google Workspace, and/or project management tools.
• Availability to work evenings and weekends as required; able to work outdoors in Central Texas weather.
• Ability to lift 20–30 lbs.

Responsibilities

• Provide hands‑on project management and production support for The Very ’Rary and Art Dinner
• Become familiar with existing event plans, timelines, budgets, contracts, vendor relationships, and outstanding deliverables
• Maintain event timelines, production schedules, task lists, run‑of‑show documents, and other planning materials
• Track deadlines and deliverables across internal teams, vendors, and event partners
• Coordinate event logistics, including layouts, guest flow, rentals, equipment, deliveries, staffing, load‑in, and load‑out
• Support contingency planning and troubleshoot production and logistical challenges
• Serve as a key point of contact for vendors, contractors, sponsors, and event partners
• Coordinate schedules, deliverables, access, contracts, invoices, and logistical requirements
• Coordinate in‑kind partners and donated goods or services
• Track and fulfill sponsorship benefits, including signage, activations, tickets, hospitality, and recognition
• Assist with event budget tracking, invoices, expenses, payments, and financial commitments
• Maintain organized event files, vendor documentation, contracts, and production materials
• Support post‑event reconciliation, documentation, and wrap‑up
• Provide significant on‑site support during event production, load‑in, execution, and load‑out
• Oversee assigned areas of event operations and coordinate staff, volunteers, vendors, and contractors
• Troubleshoot issues in real time and help ensure a seamless experience for guests, donors, sponsors, and partners

Skills

Event Management

Project Management

Vendor Coordination

Budget Tracking

Logistical Planning

On-Site Event Support

Problem-Solving

Attention to Detail

Aesthetic Sensibility

Guest Experience Enhancement

Tools

Microsoft Office

Google Workspace

Teamwork Software

Project Management Platforms

Job description

• Provide hands‑on project management and production support for The Very ’Rary and Art Dinner
• Become familiar with existing event plans, timelines, budgets, contracts, vendor relationships, and outstanding deliverables
• Maintain event timelines, production schedules, task lists, run‑of‑show documents, and other planning materials
• Track deadlines and deliverables across internal teams, vendors, and event partners
• Coordinate event logistics, including layouts, guest flow, rentals, equipment, deliveries, staffing, load‑in, and load‑out
• Support contingency planning and troubleshoot production and logistical challenges
• Serve as a key point of contact for vendors, contractors, sponsors, and event partners
• Coordinate schedules, deliverables, access, contracts, invoices, and logistical requirements
• Coordinate in‑kind partners and donated goods or services
• Track and fulfill sponsorship benefits, including signage, activations, tickets, hospitality, and recognition
• Assist with event budget tracking, invoices, expenses, payments, and financial commitments
• Maintain organized event files, vendor documentation, contracts, and production materials
• Support post‑event reconciliation, documentation, and wrap‑up
• Provide significant on‑site support during event production, load‑in, execution, and load‑out
• Oversee assigned areas of event operations and coordinate staff, volunteers, vendors, and contractors
• Troubleshoot issues in real time and help ensure a seamless experience for guests, donors, sponsors, and partners

Requirements

• 3+ years of professional experience in event management, event production, fundraising events, hospitality, or a related field
• Demonstrated experience managing complex events involving multiple vendors, stakeholders, deadlines, budgets, and logistical requirements
• Strong project management and organizational skills, with exceptional attention to detail and follow‑through
• Ability to quickly step into active projects, assess priorities, and move work forward with minimal supervision
• Strong communication, problem‑solving, and interpersonal skills, with the ability to remain calm and adaptable under pressure
• A hands‑on, collaborative approach and willingness to jump in wherever needed
• Strong aesthetic sensibility and commitment to exceptional guest experiences
• Proficiency with Microsoft Office, Google Workspace, and/or project management platforms
• Experience with Teamwork or similar software is a plus
• Availability to work evenings and weekends as required by the event schedule
• Ability to work outside in Central Texas weather
• Ability to lift 20–30 lbs.

Core Competencies

Demonstrates expertise in event management and production, with a strong focus on project coordination, vendor relations, and logistical execution. Proficient in budget tracking and maintaining organized documentation to ensure successful event outcomes.

Highest-signal resume keywords

• Event Management
• Project Management
• Vendor Coordination
• Budget Tracking
• Logistical Planning

Hard Skills

• Event Production
• Budget Management
• Timeline Management
• Task List Coordination
• Contingency Planning
• On‑Site Event Support
• Guest Experience Enhancement
• Problem‑Solving
• Attention to Detail
• Aesthetic Sensibility

Soft Skills

• Strong Communication
• Interpersonal Skills
• Adaptability Under Pressure
• Collaborative Approach
• Calmness in High‑Pressure Situations

Industry Keywords

• Event Logistics
• Fundraising Events
• Hospitality
• Stakeholder Management
• Vendor Relationships

Tools & Technologies

• Microsoft Office
• Google Workspace
• Project Management Platforms
• Teamwork Software