Full-Time Front Desk & Admin Assistant — Welcoming & Organized

Home Instead; Clearwater (FL); In loco; USD 21.000 - 23.000; Tempo pieno

Vantaggi offerti da questo lavoro

Medical, Dental, Vision, Hospitaliza-

401(k) matching

Paid PTO

Descrizione del lavoro

Home Instead Pinellas in Clearwater seeks a Front Desk Receptionist / Administrative Assistant to be the welcoming face of the office and keep day-to-day operations running smoothly. You’ll greet visitors, answer calls, manage calendars, and support the team with organizational tasks.

The role requires excellent people skills, attention to detail, and comfort learning WellSky, ApplicantStack, and Laserfiche.

Competenze

• Outgoing, friendly personality.
• Excellent organizational skills and strong attention to detail.
• Ability to multitask, prioritize, and stay calm in a busy office.
• Proficient with a computer and with Microsoft Office, including Excel, Word, and Outlook.
• Comfortable learning new software; we’ll train you on WellSky, ApplicantStack, and Laserfiche
• Clear, professional written and verbal communication
• Professional appearance and a dependable, positive attitude
• Team-player mindset, with the ability to work independently when needed
• Previous front desk, receptionist, or office experience preferred but not required

Mansioni

• Greet visitors, caregivers, and families in person with warmth and professionalism
• Answer, screen, and route incoming calls, taking accurate messages and following up promptly
• Welcome caregivers into the office and be a supportive, familiar point of contact for them
• Keep the front desk and common areas neat, organized, and presentable
• Represent Home Instead with a positive, helpful attitude in every interaction
• Manage Outlook email, calendars, and appointment scheduling for the office team
• Create, format, and update documents in Word and track information in Excel
• Use WellSky to support scheduling and keep information accurate and current
• Scan, index, and organize records in Laserfiche, our document management system
• Support recruiting and onboarding by helping keep applicant and caregiver information organized in ApplicantStack
• Enter data accurately and keep records, files, and paperwork organized and up to date

Conoscenze

People skills

Organizational skills

Multitasking

Microsoft Office

Communication skills

Team player

Formazione

High school diploma or equivalent

Strumenti

Excel

Word

Outlook

WellSky

ApplicantStack

Laserfiche

Descrizione del lavoro

Home Instead Pinellas in Clearwater seeks a Front Desk Receptionist / Administrative Assistant to be the welcoming face of the office and keep day-to-day operations running smoothly. You’ll greet visitors, answer calls, manage calendars, and support the team with organizational tasks.

The role requires excellent people skills, attention to detail, and comfort learning WellSky, ApplicantStack, and Laserfiche.