Proposal Coordinator: Drive High-Impact Bids

Pennoni; Philadelphia (Philadelphia County); On-site; USD 55,000 - 85,000; Full time

Job summary

Pennoni is seeking a talented Proposal Coordinator or Proposal Specialist to support the Corporate Communications team on priority pursuits, including EOIs, RFQs, RFPs, and pre-qualifications. The role can be based in any Pennoni office, with a preference for Philadelphia or New Jersey.

You will coordinate submissions, manage schedules, and ensure brand alignment across responses. This position emphasizes collaboration with engineering and business development, effective writing, editing, and

Qualifications

• Experience preparing responses to RFPs and coordinating information from subconsultants.
• Strong Microsoft Office Suite proficiency (Word, Excel).
• Experience with Adobe Creative Suite, specifically InDesign.
• CRM experience a plus (Deltek Vantagepoint).
• Strong interpersonal skills with time management and attention to detail.
• Excellent writing and editing skills; ability to reflect aesthetics in marketing documents.

Responsibilities

• Coordinate and prepare high quality submissions from point of decision to delivery to client.
• Attend site visits/pre-proposal conferences and kickoff meetings as needed.
• Review and analyze solicitation documents.
• Be responsible for management and preparation of simple to moderately complex submissions, including prequalifications and SF254, 255/330s.
• Develop and distribute submission schedules.
• Interface with subconsultants and coordinate efforts.
• Assign technical staff, as necessary, on the development of their respective sections.
• Proof all submissions.
• Incorporate illustrations, pictures, and designs to reflect the desired theme and tone of the proposal.
• Ensure adherence to brand guidelines.
• Coordinate production efforts, (i.e., reproduction, packaging and delivery).

Skills

RFP responses

Deadline management

Staff coordination

Microsoft Office

Communication

Time management

Editing

Tools

InDesign

Deltek Vantagepoint

Microsoft Word

Excel

Job description

Pennoni is seeking a talented Proposal Coordinator or Proposal Specialist to support the Corporate Communications team on priority pursuits, including EOIs, RFQs, RFPs, and pre-qualifications. The role can be based in any Pennoni office, with a preference for Philadelphia or New Jersey.

You will coordinate submissions, manage schedules, and ensure brand alignment across responses. This position emphasizes collaboration with engineering and business development, effective writing, editing, and