Full Time Administrative Assistant

ElderSpan Management, LLC; Madison (WI); On-site; USD 27,552 - 34,440; Full time

Benefits offered by this job

Competitive base wage

Flexible scheduling and hours

Job summary

ElderSpan Management, LLC in Madison, WI is seeking a Full-Time Administrative Assistant to support general office operations and resident services. The role handles phones, emails, mail, supplies, data entry and file management for staff and residents.

Hours are generally 8am-4pm Monday-Friday with a flexible, team-oriented environment. Candidates should have 2 years clerical experience and comfort working with seniors.

Qualifications

• 2 years working in a clerical role required.
• 2 years working with seniors preferred.
• Adaptability, flexibility and team-oriented mindset required.
• Attention to detail and keen organization skills required.
• Ability to understand and follow written and verbal instructions in English required.

Responsibilities

• Answer phones and direct calls as appropriate.
• Respond to emails from all customers (i.e., staff, facilities, vendors, etc.).
• Process outgoing and incoming mail.
• Order and distribute supplies.
• Collect, enter and distribute data (e.g., WCCEAL, postage usage, lease renewal reports, discharge surveys, etc.).
• File, manage file storage and retention.
• Assist with new resident files and correspondence.
• Keep the office area and staff kitchen clean and neat.
• Support office staff as directed.

Skills

Clerical experience

Attention to detail

Team oriented

English instruction comprehension

Job description

Overview

Full Time Administrative Assistant (Full-Time (32 or more hours per week))
Location: Madison, WI
Hours: Generally 8am-4pm Monday-Friday
Shift: Other, See Hours
Salary Range: $20/hr +

Administrative Assistant responsibilities include (but are not limited to):

• Answer phones and direct calls as appropriate.
• Respond to emails from all customers (i.e., staff, facilities, vendors, etc.).
• Process outgoing and incoming mail.
• Order and distribute supplies.
• Collect, enter and distribute data (e.g., WCCEAL, postage usage, lease renewal reports, discharge surveys, etc.).
• File, manage file storage and retention.
• Assist with new resident files and correspondence.
• Keep the office area and staff kitchen clean and neat.
• Support office staff as directed.

Qualifications

• 2 years working in a clerical role, required.
• 2 years working with seniors, preferred.
• Adaptability, flexibility and team-oriented mindset, required.
• Attention to detail and keen organization skills, required.
• Ability to understand and follow written and verbal instructions in English, required.

Benefits

• Competitive base wage
• Flexible scheduling and hours to promote work/life balance