Administrative Assistant

Central Processing; Burlington (WI); On-site; USD 35,000 - 45,000; Full time

Job summary

Central Processing is looking for an Administrative Assistant based in Burlington, Wisconsin. The role involves answering phones, greeting visitors, managing timecard reviews, data entry, and providing accounting support. Ideal candidates will possess strong organizational skills and the ability to multitask in a fast-paced office environment.

A High School diploma is required, along with a preference for 1-2 years of relevant experience. Proficiency in Microsoft Office is essential. This position operates in a professional office setting from Monday to Friday.

Qualifications

• 1-2 years of administrative or related experience preferred.
• Highly organized, proactive, and able to handle multiple priorities.
• Ability to handle confidential information responsibly.

Responsibilities

• Serve as the primary receptionist, answering phones and greeting visitors.
• Review and verify employee timecards for accuracy.
• Perform data entry and maintain spreadsheets.

Skills

Microsoft Office (Word, Excel, Outlook)

Strong written and verbal communication skills

Attention to Detail

Organizational skills

Data accuracy skills

Education

High School diploma or equivalent

Job description

Administrative Assistant

We're hiring an Administrative Assistant to join County Materials in Burlington, Wisconsin.

Job Summary

The Administrative Assistant is responsible for receptionist and general administrative duties, including answering phones, greeting visitors, timecard review, data entry, accounts payable assistance, and benefits support. This position requires strong organizational skills, confidentiality, attention to detail, and the ability to multitask in a fast-paced office setting.

Job Duties & Responsibilities

• Serve as the primary receptionist, answering phones, greeting visitors, and providing general clerical support
• Provide administrative assistance with employee benefits inquiries, directing questions to appropriate resources
• Review and verify employee timecards for accuracy at the location level
• Perform data entry, maintain spreadsheets, and generate reports as needed
• Act as the accounts payable liaison for the location, supporting the accounting team with documentation and data entry
• Maintain organized physical and digital filing systems and accurate records
• Support overall office organization, upkeep, and administrative compliance
• Perform other administrative duties as assigned

County Core Competencies

• Integrity & Organizational Awareness
• Customer First Focus
• Results Driven Orientation
• Teamwork, Safety & Collaboration
• Problem Solving & Decision Making
• Creativity & Innovation

Job-Based Competencies

• Attention to Detail & Time Management
• Communication Coordination
• Professional Service
• Meeting & Event Coordination
• Information & Data Management
• Confidentiality
• Critical Thinking & Motivation

Experience & Qualifications (Required or Preferred)

• High School diploma or equivalent
• 1-2 years of administrative or related experience (preferred)
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong written and verbal communication skills
• Solid basic math and data accuracy skills
• Highly organized, proactive, and able to handle multiple priorities
• Self-motivated team player with a positive attitude and strong attention to detail
• Ability to handle confidential information responsibly

Work Environment

• Professional office-based environment
• Regular interaction with employees and visitors
• Standard hours: Monday-Friday 7:30 AM - 4:30 PM
• Overtime may be required as needed

Physical & Work Expectations

An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

• Frequent standing, walking, bending, reaching, or handling materials/equipment.
• Occasional climbing, kneeling, crawling, or lifting/moving up to 40 pounds.
• Ability to concentrate, follow detailed instructions, communicate effectively, and safely perform job duties.
• May require the operation of specific tools, equipment, or vehicles associated with the position.