Administrative Assistant

Ecumen; Monticello (MN); On-site; USD 29,000 - 33,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

Ecumen is seeking a Full-Time Administrative Assistant in Minnesota (Monticello area) to provide confidential, professional support under direction of the executive director. The role involves data entry, correspondence, receipts, and general clerical tasks, with a target pay range of $21–$24 per hour and a 40-hour work week.

The position emphasizes strong customer service,Microsoft Office proficiency, and the ability to manage confidential information while adhering to facility policies and

Qualifications

• High School diploma or GED; excellent customer service and phone skills; strong verbal and written communication; proficient in Microsoft Office Suite; reliable under deadlines and able to follow policies.
• Experience handling confidential information is a plus.

Responsibilities

• Answers the phone politely and attentively, screens calls, routes calls, and takes messages for residents and staff.
• Composes, types, copies, and disseminates reports, documents, and correspondence; provides clerical support across departments.
• Organizes and maintains filing systems, including medical charts and records.
• Sends and receives fax transmissions.
• Assists with inventory control and purchasing of medical and office supplies.
• Performs errands for the organization and supports special projects.

Skills

Excellent customer service

Verbal & written communication

Microsoft Office Suite

Deadlines under pressure

Prioritize & organize work

Education

High School diploma or GED

Tools

Microsoft Office

Job description

Full-Time Admin Assistant l Monday - Friday 8am - 4:30pm (hours to flex slightly per site needs) l No weekends, No Holidays l 40 hours/week

The Administrative Assistant is responsible for providing confidential, professional administrative support while working in accordance with established policies, procedures, and/or specific instructions from the executive director and/or delegated supervisor. This position is also responsible for sending out correspondence, data entry, issuing receipts as applicable, assisting with administrative projects, and filing.

About Us:

Join Ecumen, a leading nonprofit senior living provider committed to advocating for older adults through exceptional housing, compassionate healthcare, and innovative services. With over 160 years of experience, we proudly rank as Minnesota's 8th largest senior living organization. Be part of a team that makes a meaningful impact, supporting our mission to serve older adults, while fostering inclusivity and belonging in everything we do.

The targeted pay range for this job is $21- $24 per hour.

Ecumen offers a comprehensive benefits package to our team members - Learn more at https://www.ecumen.org/find-a-career/benefits/

Essential Job Responsibilities:

• Answers the phone politely and attentively, screens calls, routes calls, and takes messages for residents and staff.
• Composes, types, copies, and disseminates special reports, documents, correspondence, and provides clerical assistance as directed from various departments and staff.
• Organizes and maintains filing systems including assembling medical charts, organizing and purging medical records.
• Sends and receives fax transmissions.
• Assists with inventory control and purchasing and ordering medical and office supplies.
• Performs errands for the organization.
• Conducts projects.
• Performs other duties as assigned.

Minimum Required Qualifications:

• High School diploma or GED equivalent
• Excellent customer service and phone skills
• Ability to communicate effectively both verbal and written
• Proficient with Microsoft Office Suite
• Ability to meet deadlines despite distractions and interruptions
• Ability to follow all safety rules, regulations, policies and procedures of the facility including but not limited to: Vulnerable Adult and Abuse Policy, HIPAA, Resident's Bill of Rights, Universal Precaution, AWAIR, OSHA, Right to know, SDS, ADA, HUD Policy and Procedures, Fair Housing laws and regulations

Preferred Qualifications:

• Prior customer service experience preferred
• Experience working with seniors
• Must be able prioritize and organize work effectively and efficiently
• Must be able to work independently and must be a self-starter
• Must be able to maintain confidential treatment of information and communications

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.