Full-Cycle Bookkeeper & Finance Ops

Commercial Business Forms, Inc.; Cedar Knolls (NJ); On-site; USD 65,000 - 76,000; Full time

Benefits offered by this job

Medical coverage

PTO

Job summary

Commercial Business Forms, Inc. in Cedar Knolls, NJ is seeking a meticulous Bookkeeper to own day-to-day financial records, including A/P, A/R, invoicing, GL, and payroll input. You will work closely with ownership, sales, and our outside accounting firm, with real ownership of how money moves through the company.

We are open to a full-time or part-time arrangement for the right candidate, and offer medical coverage and PTO. Experience in print, manufacturing, or distribution is a plus.

Qualifications

• 10+ years of bookkeeping or full-charge accounting experience.
• Strong working knowledge of AP, AR, general ledger, bank reconciliations, and month-end close.
• Experience working alongside an outside accounting firm or CPA through month-end and year-end close.
• Familiarity with inventory tracking and reconciliation.
• Hands-on experience with QuickBooks, DemandBridge, or Equantum, and ADP or a comparable payroll platform.
• Comfort with Excel and shared-drive file organization.
• Experience in a small business environment where you own the full accounting cycle rather than a single piece of it.
• High attention to detail, strong follow-through, and the ability to work independently.

Responsibilities

• Enter vendor invoices into the accounting system and assign expenses to the correct purchase order.
• Create and file PDF copies of invoices in designated shared drive folders.
• Follow up with vendors on missing invoices and pending orders.
• Set up new vendors with complete and accurate information.
• Record check and credit card payments and prepare bank deposits.
• Upload and post deposits in both the bank and accounting systems.
• Set up ACH information to support electronic payments.
• Reconcile UPS invoices against open orders and keep tracking numbers current in the system.
• Enter freight charges into orders and process the related invoices.
• Generate and send client invoices by email and mail (if applicable).
• Maintain organized open and closed invoice records.
• Enter and maintain general ledger data with a high degree of accuracy.
• Process tax payments on time to maintain compliance.
• Input payroll into ADP and maintain payroll records.
• Prepare and review month-end financial reports.
• Research and resolve order discrepancies, updating internal tracking systems as needed.
• Partner with the outside accounting firm that oversees our books on the month-end close.
• Perform and reconcile monthly bank reconciliations, resolving open items in a timely manner.
• Maintain inventory tracking records and support periodic inventory reconciliation.
• Prepare schedules, backup, and supporting documentation for year-end closing.
• Serve as the day-to-day point of contact for the firm's requests and follow-up questions.
• Manage office supplies and handle incoming mail.
• Take on occasional additional duties in support of the management team and other departments

Skills

Bookkeeping

Accounts payable

Accounts receivable

General ledger

Payroll processing

ADP

QuickBooks

Excel

Vendor management

Attention to detail

Tools

QuickBooks

DemandBridge

Equantum

ADP

Job description

Commercial Business Forms, Inc. in Cedar Knolls, NJ is seeking a meticulous Bookkeeper to own day-to-day financial records, including A/P, A/R, invoicing, GL, and payroll input. You will work closely with ownership, sales, and our outside accounting firm, with real ownership of how money moves through the company.

We are open to a full-time or part-time arrangement for the right candidate, and offer medical coverage and PTO. Experience in print, manufacturing, or distribution is a plus.