Fulfillment & State Filings Specialist

Cogency Global; Olympia (WA); On-site; USD 40,000 - 43,000; Full time

Job summary

Cogency Global in Olympia, WA is seeking an in-office Records and Filings Clerk to handle mail, service of process, and daily state filings. You will review documents for completeness and accuracy and ensure timely processing of requests and orders. Proficiency with MS Word, Excel, Outlook, and Teams is required.

Strong communication, organization, and multitasking abilities are essential in a fast-paced team environment. Hours are 9:00 a.m.

Qualifications

• Proficient in MS Office (Word, Excel, Outlook).
• Strong communication and organizational skills.
• Ability to multitask and maintain accuracy under deadlines.
• Must have reliable transportation and ability to drive to Secretary of State office.

Responsibilities

• Receive and process incoming mail and service of process.
• Perform daily state runs to the Secretary of State office.
• Process fulfillment requests, filings, searches, certified copies, good standings, certificates of facts, and service orders; review documents for completeness and accuracy.
• Review and submit corporate and UCC filings per laws and guidelines.
• Communicate with internal teams, clients, agencies, and branch offices.
• Maintain productivity, quality, turnaround, and error-rate expectations; serve as a resource on fees, forms, and state requirements.
• Utilize and update team resources on SharePoint.

Skills

MS Word

Excel

Outlook

Teams

Communication

Organization

Multitasking

Attention to detail

Driving

Education

High school diploma or equivalent

Tools

SharePoint

Job description

Cogency Global in Olympia, WA is seeking an in-office Records and Filings Clerk to handle mail, service of process, and daily state filings. You will review documents for completeness and accuracy and ensure timely processing of requests and orders. Proficiency with MS Word, Excel, Outlook, and Teams is required.

Strong communication, organization, and multitasking abilities are essential in a fast-paced team environment. Hours are 9:00 a.m.