Public Records & Compliance Analyst

State of Washington; Olympia (WA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Paid holidays

Sick leave

Health insurance

Retirement benefits

Job summary

The Office of the Secretary of State in Olympia, WA seeks a Forms and Records Analyst 2 to perform analysis and data review of public records, ensuring compliance and integrity within the Corporations and Charities Division. This full-time, permanent role supports records retention, requests, and processing of filings with attention to detail.

You will collaborate with the Corporations Records Program Supervisor and staff to respond to inquiries, coordinate records transfer, and maintain systems

Qualifications

• Two years of experience in forms and/or records management, including use of database queries, data entry forms and reports.
• Ability to efficiently use a personal computer and applicable software to perform essential job functions.
• Ability to read and write the English language.

Responsibilities

• Provide analysis and research to complete records requests for the Corporations Records Program.
• Review complex data to verify compliance and integrity of division systems.
• Maintain and process records retention and on-site storage decisions.
• Assist in the coordination of records transfer and disposition to the records management center.
• Respond to public and stakeholder inquiries independently and professionally.
• Use CCFS, NextRequest, and MCLS to manage filings and data.

Skills

Records management

Data analysis

Customer service

English reading/writing

Tools

CCFS

NextRequest Portal

Master Corporations Licensing System (MCLS)

Data retention systems

Job description

The Office of the Secretary of State in Olympia, WA seeks a Forms and Records Analyst 2 to perform analysis and data review of public records, ensuring compliance and integrity within the Corporations and Charities Division. This full-time, permanent role supports records retention, requests, and processing of filings with attention to detail.

You will collaborate with the Corporations Records Program Supervisor and staff to respond to inquiries, coordinate records transfer, and maintain systems