Front Office Recruiting Specialist

Express Employment Professionals │ Appleton; Appleton (WI); On-site; USD 28,000 - 32,000; Full time

Job summary

Express Employment Professionals │ Appleton in Appleton, WI is looking for a Recruiting Specialist / Front Office Coordinator to be the first point of contact for job seekers and guide them through our process using AI recruiting tools. You’ll also support onboarding and help build our talent pipeline.

This role blends recruiting with front office duties, requiring strong communication, tech savvy, and the ability to handle high call and walk-in traffic.

Qualifications

• Excellent communication and interpersonal skills.
• Comfortable using recruiting platforms and technology.
• Highly organized with ability to manage multiple priorities.
• Able to handle high volumes of calls and walk-ins.
• Bilingual Spanish/English strongly preferred.

Responsibilities

• Recruiting & Talent Acquisition (Primary Focus - ~80%)
• Welcome and assist walk-in and call-in applicants, directing them to AI-powered recruiting tools
• Post and manage job listings across multiple platforms
• Conduct phone interviews and initial candidate screenings
• Actively source candidates through resume databases, job boards, and social media
• Coordinate in-office interviews with Employment Specialists
• Facilitate onboarding for new associates, including paperwork, orientations, and compliance
• Front Office Coordination (Secondary Focus - ~20%)
• Serve as the professional and friendly face of the office
• Answer phones and direct inquiries appropriately
• Support administrative tasks related to recruiting and associate management

Skills

Communication skills

Tech-savvy

Organized

Multitasking

Bilingual Spanish/English

Interpersonal skills

Job description

At Express Employment Professionals, we’re more than a staffing agency - we’re a team driven by Passion, grounded in Integrity, and committed to treating people as Names, not Numbers. We believe in Teamwork that lifts everyone and Accountability that drives results. If you’re energized by helping people find meaningful work and want to be part of a purpose-driven team, this is the place for you.

Compensation

$20 - $23/hour DOE

Position Overview

This role is a mix of Recruiting Specialist and Front Office Coordinator, but make no mistake - recruiting is the heart of this position. You’ll be the first point of contact for job seekers, guiding them through our process, leveraging AI recruiting tools, and helping them find the right opportunities. You’ll also support onboarding and play a key role in building our talent pipeline.

Key Responsibilities

Recruiting & Talent Acquisition (Primary Focus - ~80%)

• Welcome and assist walk-in and call-in applicants, directing them to our AI-powered recruiting tools
• Post and manage job listings across multiple platforms
• Conduct phone interviews and initial candidate screenings
• Actively source candidates through resume databases, job boards, and social media
• Coordinate in-office interviews with Employment Specialists
• Facilitate onboarding for new associates, including paperwork, orientations, and compliance

Front Office Coordination (Secondary Focus - ~20%)

• Serve as the professional and friendly face of the office
• Answer phones and direct inquiries appropriately
• Support administrative tasks related to recruiting and associate management

What We’re Looking For

• Strong communication and interpersonal skills
• Comfortable using technology and recruiting platforms
• Highly organized and able to manage multiple priorities
• Ability to handle high levels of incoming calls and walk-in traffic
• A team player who lives our core values:
• Passion for helping people and making a difference
• Accountability to yourself, your team, and your goals
• Integrity in every interaction
• Treating people as Names, not Numbers
• Teamwork that supports and uplifts others
• Bilingual (Spanish/English) strongly preferred