Front Office Receptionist

AppleOne Employment Services; Fresno (CA); On-site; USD 32,000 - 42,000; Full time

Job summary

AppleOne Employment Services in Fresno, CA seeks a professional Receptionist/Admin. Assistant to support front office operations and day-to-day office tasks.

This role is ideal for a dependable administrative professional who enjoys being the first contact for visitors, employees, vendors, and customers. The position requires a polished, service-minded individual with strong communication skills and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• High school diploma or equivalent required.
• 3 to 5 years of administrative, receptionist, customer service, or office support experience preferred.
• Experience in a professional office environment preferred.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Strong verbal and written communication with professional phone etiquette.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Greet visitors and manage front desk in a professional, welcoming manner.
• Answer and route incoming calls to the correct staff.
• Provide administrative support including documents, reports, and data entry.
• Coordinate conference rooms, meetings, and office logistics.
• Support meetings, events, and company activities.
• Run local errands and deliver mail and supplies as needed.

Skills

Front desk

Visitor coordination

Phone handling

Data entry

Customer service

Education

High school diploma

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Teams

Job description

A growing construction services organization in Fresno, CA is seeking a professional Receptionist/Admin. Assistant to support front office operations, administrative coordination, and day-to-day office support. This role is ideal for a polished, dependable, and service-minded administrative professional who enjoys being the first point of contact for visitors, employees, vendors, and customers.

Key Responsibilities

• Greet visitors, employees, vendors, and customers while maintaining a professional, organized, and welcoming reception area.
• Answer, screen, and route incoming calls to the appropriate employee, department, or business unit.
• Provide administrative support including correspondence, reports, presentations, forms, filing, scanning, data entry, and document management.
• Coordinate conference room reservations, meeting preparation, hospitality needs, office supplies, mail, shipping, and general office services.
• Assist with company meetings, employee appreciation events, recognition programs, trainings, community events, and special projects.
• Perform local business-related errands and deliveries, including transporting mail, documents, packages, supplies, and materials as needed.

Required Qualifications and Skills

• Manage front desk reception, visitor coordination, phone coverage, and lobby professionalism.
• Support office administration, document preparation, filing, data entry, and internal coordination.
• Assist with meetings, events, employee engagement activities, supplies, mail, and office operations.
• Maintain confidentiality and provide dependable support across departments and business units.
• High school diploma or equivalent required.
• 3 to 5 years of administrative, receptionist, customer service, office support, or similar experience preferred.
• Experience working in a professional office environment preferred.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong verbal and written communication skills with professional phone etiquette.
• Excellent customer service, interpersonal, organizational, and time management skills.
• Strong attention to detail and ability to manage multiple priorities in a fast-paced environment.
• Ability to exercise sound judgment, professionalism, discretion, and confidentiality.
• Ability to work independently while collaborating effectively with team members across multiple departments.