Front Office Operations Coordinator

International Monetary Fund; Washington (District of Columbia); On-site; USD 60,000 - 85,000; Full time

Job summary

The International Monetary Fund in Washington, DC is seeking an Administrative Coordinator to support the African Department’s Front Office. You will assist in document management, meetings, travel logistics, and workflow coordination under supervision of the Office Manager and Front Office Reviewers.

The role emphasizes meticulous administrative support, scheduling, and cross‑team collaboration, with a requirement for a high school diploma and at least four years of relevant experience, plus

Qualifications

• Educational development, typically acquired by the completion of a high school diploma, or equivalent, supplemented by a minimum of four (4) years of relevant experience, is required.
• Technical Proficiency: Proficient in Word, compound documents, Excel, Microsoft Teams and various software applications. Familiarity with PeopleSoft, DARTS, TIMS, DM5, and Fund practices and procedures.
• Administrative Skills: Strong administrative, technological, and organizational capabilities. Ability to work accurately under pressure, and multitask.
• Flexibility and Availability: Flexibility with working hours and readiness for overtime.
• Languages: Proficiency in English.

Responsibilities

• Document Management: Assist with preparation of country-related documents, briefs and memos with precision, ensuring adherence to Fund style and formatting guidelines. Transmit documents to review Departments, Management, and the Board.
• Meeting and Events: Organize meetings, seminars, workshops, and/or conferences, including planning, material production, scheduling, logistical arrangements, and liaising with participants and speakers. Initiate social gatherings in the division to foster team building and cohesion.
• Logistical Support: Manage travel arrangements for division members. Handle expense reports.
• Workflow Management: Managing AFR’s Review Box. Disseminating action items, tracking responses and following up on deadlines. Assisting with administrative processes within the division. Monitor the busy work agenda, action items, and shifting priorities and ensure deadlines are met.
• Department-Wide Initiatives: Occasionally contribute to and support department-wide initiatives.

Skills

Word

Excel

Microsoft Teams

PeopleSoft

DARTS

TIMS

DM5

Education

High school diploma

Job description

The International Monetary Fund in Washington, DC is seeking an Administrative Coordinator to support the African Department’s Front Office. You will assist in document management, meetings, travel logistics, and workflow coordination under supervision of the Office Manager and Front Office Reviewers.

The role emphasizes meticulous administrative support, scheduling, and cross‑team collaboration, with a requirement for a high school diploma and at least four years of relevant experience, plus