Administrative Coordinators

International Monetary Fund; United States; On-site; USD 55,000 - 90,000; Full time

Job summary

International Monetary Fund is seeking an Administrative Coordinator to manage documentation production, quality assurance, and proofreading in line with IMF standards. The role includes coordinating internal reviews, organizing travel logistics for seminars and conferences, and supporting staff with system processes in a fast-paced environment.

The ideal candidate has 2–5 years of administrative coordination experience, strong English communication skills, and demonstrable attention to detail.

Qualifications

• Bachelor’s degree or high school diploma with at least 2 years of relevant experience.
• 2–5 years of administrative coordination experience encouraged to apply.
• Strong written and verbal communication skills.
• Exceptional English proofreading and document formatting ability with style guides.
• Outstanding organizational skills with the ability to manage multiple priorities.
• Initiative, resourcefulness, and ability to work with minimal supervision.
• High accuracy and attention to detail in fast-paced, deadline-driven settings.
• Proficiency in Microsoft Office applications and willingness to learn evolving technologies.

Responsibilities

• Document Production and Quality Assurance: compiling, formatting, and editing documents per IMF style; proofreading for clarity, accuracy, grammar and standards; integrating charts, tables, figures, and outputs into publications.
• Internal Review and Workflow Management: coordinating the internal review process and tracking deadlines; distributing materials to reviewers; posting consolidated review comments.
• Operational and Logistical Coordination: managing travel logistics; supporting seminars and conferences; arranging venues, catering, materials, and participant support.
• Communication and Scheduling: managing complex calendars, scheduling meetings, and coordinating communications within the Fund and with member-country officials.
• Technical and Systems Support: providing first-line support for Fund systems and office technologies; troubleshooting issues and guiding staff through processes.

Skills

Written and verbal communication

English proofreading

Attention to detail

Organizational skills

Initiative and self-management

Education

Bachelor’s degree or high school diploma with 2+ years experience

Tools

Microsoft Office

Office technologies

Job description

Key Responsibilities

• Document Production and Quality Assurance: compiling, formatting, and editing documents, ranging from correspondence to lengthy reports, according to IMF style guidelines; proofreading for clarity, accuracy, grammar, and adherence to institutional standards; integrating charts, tables, figures, and statistical outputs into polished publications.
• Internal Review and Workflow Management: coordinating the internal review process of a wide range of documents; monitoring review mailboxes, distributing materials to reviewers, and tracking deadlines; organizing, formatting, and posting consolidated review comments on behalf of the team.
• Operational and Logistical Coordination: managing official travel logistics, including travel authorizations and expense reports; supporting the planning and delivery of seminars, workshops, and conferences at Headquarters and overseas by arranging venues, catering, materials, and participant support; maintaining accurate, well-organized electronic filing systems and retrieving documents from internal repositories.
• Communication and Scheduling: managing complex calendars, scheduling meetings, and coordinating communications within the Fund and with officials from member countries; disseminating and reinforcing administrative policies and procedures across the division to ensure compliance.
• Technical and Systems Support: providing first-line support to colleagues for Fund systems and office technologies; troubleshooting basic issues and guiding staff through system processes.

Qualifications and Competencies

• A bachelor’s degree or a high school diploma with at least two years of relevant experience.
• Applicants with 2–5 years of administrative coordination experience are strongly encouraged to apply.
• Strong written and verbal communication skills.
• Exceptional English proofreading and document formatting ability, including working with style guides.
• Outstanding organizational skills and the ability to manage multiple priorities.
• Initiative, resourcefulness, and the ability to work with minimal supervision.
• High accuracy and attention to detail in fast-paced, deadline-driven settings.
• Proficiency in Microsoft Office applications and a willingness to learn evolving technologies.

We value the diverse backgrounds and perspectives Administrative Coordinators bring to the Fund. We are especially interested in candidates who are native speakers of Arabic, Chinese, French, Portuguese, Russian, or Spanish.

Selection Process

Only candidates who are currently residing in the Washington DC metro area will be considered. Candidates for this position must pass the online Administrative Coordinator assessment. The assessment is comprised of scenario-based multiple-choice questions, MS Word simulation, and Windows and normally takes approximately 50 minutes to complete. Candidates who pass the assessment may be invited to a preliminary interview. Successful applicants may enter our active candidate pipeline. Hiring managers across the Fund may invite you to interview for open roles for a period of six months after entering the pipeline. Selected candidates will typically receive a contractual appointment. Contractual appointments at the IMF are renewable for up to four years of cumulative contractual service, pending incumbent's performance, budget availability, and continuous business needs.

Department: Hiring For: A03, A04

The IMF is guided by the principle that the employment, classification, promotion, and assignment of staff shall be made without discrimination against any person. We welcome requests for reasonable accommodations for disabilities during the selection process. Information on how to request accommodations will be provided during the application process. The IMF works to foster global monetary cooperation, secure financial stability, facilitate international trade, and promote high employment and sustainable economic growth. Our work on the macroeconomic benefits of challenges such as empowering women, modernizing the global trading system, and wage inequity, provides new ideas to safeguard the stability of the international monetary and financial system and addresses the world's most pressing macroeconomic and financial issues. Our 3,100 dedicated employees are leaders in their fields and collaborate to address the needs of our members and make a meaningful, positive difference to lives across the globe.