Strategic Administrative Lead, Investment Unit

International Monetary Fund; Washington (District of Columbia); On-site; USD 65,000 - 90,000; Full time

Job summary

International Monetary Fund in Washington, DC seeks an Administrative Coordinator/Senior Administrative Coordinator to provide comprehensive administrative and operational support to the Fund Investment Unit. The role ensures accurate records, efficient scheduling, and proactive issue resolution in a fast-paced, high-stakes environment.

You will coordinate meetings, prepare materials, manage IT access, and liaise with external managers and custodian banks.

Qualifications

• Educational development typically requires a high school diploma plus at least six years of relevant experience.
• Excellent interpersonal, analytical and problem-solving skills to engage stakeholders and navigate complex situations.
• Extensive knowledge of administrative policies and the ability to navigate Fund systems and procedures.
• Advanced proficiency in document production tools and Fund templates, including MS Word, Excel, PowerPoint, SharePoint, OneDrive, Teams, Nexus and CRS.

Responsibilities

• Provide a wide range of administrative support and oversee all administrative and operational functions for the Unit.
• Independently manage the Unit’s administrative operations with minimal supervision.
• Maintain official records, filing systems, and Teams channels; manage IT access rights.
• Coordinate across teams, divisions, Front Office, other Fund departments and external stakeholders.
• Organize meetings, seminars, workshops, conferences, including logistics and materials.
• Draft and format correspondence; monitor timelines and deadlines; maintain strong relationships.
• Prepare Board documents; liaise with SEC on meeting dates and requirements.
• Interact with external managers and custodian banks; process payments and filings; support IOC activities.
• Promote AI tools to enhance productivity and streamline workflows.

Skills

Administrative support

Record-keeping

Microsoft Word

Microsoft Excel

PowerPoint

SharePoint

Teams

Communication

Diplomacy

Education

High school diploma

6+ years relevant experience

Tools

Nexus

CRS

OneDrive

SharePoint

Microsoft Word

Job description

International Monetary Fund in Washington, DC seeks an Administrative Coordinator/Senior Administrative Coordinator to provide comprehensive administrative and operational support to the Fund Investment Unit. The role ensures accurate records, efficient scheduling, and proactive issue resolution in a fast-paced, high-stakes environment.

You will coordinate meetings, prepare materials, manage IT access, and liaise with external managers and custodian banks.