Administrative Coordinator — Docs, Scheduling & Operations

International Monetary Fund; United States; On-site; USD 55,000 - 90,000; Full time

Job summary

International Monetary Fund is seeking an Administrative Coordinator to manage documentation production, quality assurance, and proofreading in line with IMF standards. The role includes coordinating internal reviews, organizing travel logistics for seminars and conferences, and supporting staff with system processes in a fast-paced environment.

The ideal candidate has 2–5 years of administrative coordination experience, strong English communication skills, and demonstrable attention to detail.

Qualifications

• Bachelor’s degree or high school diploma with at least 2 years of relevant experience.
• 2–5 years of administrative coordination experience encouraged to apply.
• Strong written and verbal communication skills.
• Exceptional English proofreading and document formatting ability with style guides.
• Outstanding organizational skills with the ability to manage multiple priorities.
• Initiative, resourcefulness, and ability to work with minimal supervision.
• High accuracy and attention to detail in fast-paced, deadline-driven settings.
• Proficiency in Microsoft Office applications and willingness to learn evolving technologies.

Responsibilities

• Document Production and Quality Assurance: compiling, formatting, and editing documents per IMF style; proofreading for clarity, accuracy, grammar and standards; integrating charts, tables, figures, and outputs into publications.
• Internal Review and Workflow Management: coordinating the internal review process and tracking deadlines; distributing materials to reviewers; posting consolidated review comments.
• Operational and Logistical Coordination: managing travel logistics; supporting seminars and conferences; arranging venues, catering, materials, and participant support.
• Communication and Scheduling: managing complex calendars, scheduling meetings, and coordinating communications within the Fund and with member-country officials.
• Technical and Systems Support: providing first-line support for Fund systems and office technologies; troubleshooting issues and guiding staff through processes.

Skills

Written and verbal communication

English proofreading

Attention to detail

Organizational skills

Initiative and self-management

Education

Bachelor’s degree or high school diploma with 2+ years experience

Tools

Microsoft Office

Office technologies

Job description

International Monetary Fund is seeking an Administrative Coordinator to manage documentation production, quality assurance, and proofreading in line with IMF standards. The role includes coordinating internal reviews, organizing travel logistics for seminars and conferences, and supporting staff with system processes in a fast-paced environment.

The ideal candidate has 2–5 years of administrative coordination experience, strong English communication skills, and demonstrable attention to detail.