Front Office & Office Operations/Office Manager

High Profile, Inc.; Dallas (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

High Profile, Inc. is seeking a Front Office Coordinator to create a welcoming visitor experience while ensuring the office operates smoothly.

The role covers front desk duties, calendar management, travel coordination, and vendor liaison in a professional services setting. You will be responsible for managing phones, mail, deliveries, and conference-room logistics, while maintaining inventory and coordinating events when needed.

Qualifications

• Experience in customer service and front desk roles.
• Strong organizational skills and attention to detail.
• Ability to anticipate needs and proactively solve problems.

Responsibilities

• Welcome and assist visitors with a warm, professional approach
• Manage phones, mail, deliveries, and front-desk coverage
• Coordinate conference rooms, meetings, catering, and technology
• Oversee office supplies, kitchen inventory, vendors, and daily office needs
• Manage calendars and scheduling for designated team members
• Coordinate occasional travel, events, and special projects
• Identify needs, solve problems, and keep the office running efficiently

Skills

Customer service

Front desk operations

Calendar management

Travel coordination

Vendor management

Phone handling

Office coordination

Tools

MS Office

Google Workspace

Job description

High Profile is partnering with a professional services firm to find a polished, proactive Front Office Coordinator. This is a key role responsible for creating a welcoming visitor experience while keeping the office organized, well-supported, and running smoothly.

What You'll Do

• Welcome and assist visitors with a warm, professional approach
• Manage phones, mail, deliveries, and front-desk coverage
• Coordinate conference rooms, meetings, catering, and technology
• Oversee office supplies, kitchen inventory, vendors, and daily office needs
• Manage calendars and scheduling for designated team members
• Coordinate occasional travel, events, and special projects
• Identify needs, solve problems, and keep the office running efficiently

The Right Fit

You are someone who takes ownership, notices the details, anticipates what needs to be done, and genuinely enjoys creating a great experience for both employees and guests.