Front Office Coordinator

High Profile, Inc.; Dallas (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

High Profile, Inc. is partnering with a professional services firm to hire a Front Office Coordinator. The role focuses on creating a welcoming visitor experience while maintaining an organized, well-supported, and smoothly running office.

You will manage phones, mail, deliveries, and front-desk coverage, and coordinate meetings, catering, and technology. Ideal candidates take ownership, notice details, and enjoy delivering exceptional experiences for employees and guests.

Responsibilities

• Welcome visitors with a warm, professional approach
• Answer and direct phone calls; manage mail, deliveries, and front-desk coverage
• Coordinate conference rooms, meetings, catering, and technology
• Oversee office supplies, kitchen inventory, vendors, and daily needs
• Manage calendars and scheduling for designated team members
• Coordinate travel, events, and special projects as needed
• Identify needs, anticipate issues, and keep the office running efficiently

Job description

High Profile is partnering with a professional services firm to find a polished, proactive Front Office Coordinator. This is a key role responsible for creating a welcoming visitor experience while keeping the office organized, well-supported, and running smoothly.

What You'll Do

• Welcome and assist visitors with a warm, professional approach
• Manage phones, mail, deliveries, and front-desk coverage
• Coordinate conference rooms, meetings, catering, and technology
• Oversee office supplies, kitchen inventory, vendors, and daily office needs
• Manage calendars and scheduling for designated team members
• Coordinate occasional travel, events, and special projects
• Identify needs, solve problems, and keep the office running efficiently

The Right Fit

You are someone who takes ownership, notices the details, anticipates what needs to be done, and genuinely enjoys creating a great experience for both employees and guests.