Front Office Manager

Staffmark Group; Downsville (LA); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Competitive weekly pay

Medical, dental, vision benefits

Life and disability insurance

Optional 401(k) plan

Supportive professional environment

Job summary

Staffmark is hiring a Front Office Manager in Downsville, LA. The role focuses on coordinating administrative tasks, greeting visitors, and ensuring smooth daily operations in a professional office setting.

Competitive pay between $18.00 and $20.00 per hour, Monday–Friday, 8:00 am–5:00 pm, with full benefits and opportunities for growth within a supportive team at Staffmark. This position is ideal for organized individuals who excel at multitasking and customer service, offering a pathway to

Qualifications

• High school diploma or GED required.
• Associate degree, business coursework, or administrative support training preferred.
• Experience with Microsoft Office and common office software.
• Strong organizational skills with the ability to prioritize multiple responsibilities.
• Professional demeanor with strong attention to detail and customer service skills.

Responsibilities

• Greet and assist visitors, customers, vendors, and delivery personnel in a professional manner.
• Answer and direct incoming phone calls and emails.
• Process customer invoices, purchase orders, and related documentation.
• Schedule and coordinate inbound and outbound truck deliveries and pickups.
• Communicate with drivers, customers, and warehouse/manufacturing personnel regarding shipment schedules.
• Maintain customer records and update information in company systems.
• Assist with order entry, filing, data entry, and general office administration.
• Receive and distribute incoming mail and packages.
• Support inventory, production, and logistics teams with administrative tasks as needed.

Skills

Administrative support

Organizational skills

Communication

Microsoft Office

Education

High school diploma or GED

Associate degree preferred

Tools

Microsoft Office

Job description

Now hiring for a Front Office Manager

Location: Downsville, LA

Pay Rate: $18.00 - $20.00 per hour

Schedule: Monday-Friday, 8:00 am-5:00 pm

Office Ninja Wanted - Sharp, Swift, and Super Organized

You're the one who keeps everything on track, from schedules to supplies to smiling faces. In this Front Office Manager role, your multitasking magic and positive energy make you the heartbeat of the office. You'll handle the details that keep everyone moving and make it all look effortless.

Looking for Front Office Manager jobs in Downsville where organization and communication keep everything running smoothly? This opportunity lets you support daily business operations, coordinate administrative tasks, and help teams stay productive in a professional office environment.

Job Duties

• Greet and assist visitors, customers, vendors, and delivery personnel in a professional manner


• Answer and direct incoming phone calls and emails


• Process customer invoices, purchase orders, and related documentation


• Schedule and coordinate inbound and outbound truck deliveries and pickups


• Communicate with drivers, customers, and warehouse/manufacturing personnel regarding shipment schedules


• Prepare and process UPS shipments, including shipping labels, tracking, and documentation


• Monitor shipping and delivery status to ensure timely arrivals and departures


• Maintain customer records and update information in company systems


• Assist with order entry, filing, data entry, and general office administration


• Receive and distribute incoming mail and packages


• Support inventory, production, and logistics teams with administrative tasks as needed


• Maintain organized records and filing systems


• Provide exceptional customer service and assist with issue resolution

Education Requirements

• High school diploma or GED required.


• Associate degree, business coursework, or administrative support training preferred.

Experience Requirements

• At least one year of administrative, office support, receptionist, or clerical experience preferred.


• Strong organizational skills with the ability to prioritize multiple responsibilities.


• Excellent written and verbal communication skills.


• Proficiency with Microsoft Office and common office software.


• Professional demeanor with strong attention to detail and customer service skills.

Preferred Qualifications

• Previous experience supporting multiple departments or executive staff is beneficial.


• Experience with scheduling, document preparation, recordkeeping, and office coordination is preferred.


• Familiarity with business software, office equipment, and data entry systems is considered an asset.


• Individuals who demonstrate initiative, adaptability, and professionalism are well positioned for success as a Front Office Manager.


• Knowledge of shipping procedures and UPS systems


• Experience coordinating transportation or delivery schedules


• Familiarity with manufacturing, logistics, or distribution environments


• Ability to interact effectively with customers, vendors, and internal departments

Physical Capabilities

• Ability to remain seated or stand for extended periods while performing office tasks.


• Frequent use of computers, telephones, and other standard office equipment.


• Occasional lifting or moving of office supplies and materials up to 20 pounds.


• Ability to communicate effectively with coworkers, customers, and visitors.

Benefits

• Competitive Weekly Pay


• Comprehensive Benefits including medical, dental, and vision coverage.


• Life Insurance and Disability Insurance for added peace of mind.


• Optional 401(k) Plan to help you prepare for the future.


• Supportive Professional Environment focused on teamwork, growth, and success.

"They were always there to support me. Very friendly and helpful." - Linda, Staffmark Associate

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.