Front Office & Finance Assistant — Central Office

Newburyport Public Schools; Newburyport (MA); On-site; USD 45,000 - 52,000; Full time

Benefits offered by this job

15 Paid Holidays

Sick Time

Personal Days

Bereavement

4 Weeks Vacation after first year

Longevity after five years

Health, Dental and Vision Insurance

Municipal Retirement

403(b)

Flexible Spending Account

Prescription Reimbursement Plan

Job summary

Newburyport Public Schools in Newburyport, MA, is seeking a Central Office Receptionist/Finance Assistant. The role provides receptionist, administrative, and clerical support to the Central Office and Finance Department, acting as the first point of contact for families, staff, and visitors.

The position requires 3–5 years of municipal accounting/clerical experience (preferred), strong interpersonal skills, and proficiency with Munis and Microsoft Office.

Qualifications

• 3–5 years accounting/clerical experience in a municipal environment (preferred).
• Strong interpersonal and communication skills required.
• Citizenship, residency or work visa required.

Responsibilities

• Greet visitors and answer phones; direct inquiries to staff.
• Coordinate Central Office mailings and interoffice correspondence.
• Maintain copier, postage meter, and district vehicle schedules/keys.
• Process Central Office maintenance requests and purchasing/office supplies.
• Process student work permits and manage bus pass registrations/payments/records.
• Open and code invoices for payment; track invoice histories and vendor records.
• Set up new vendors and maintain Munis vendor records; assist Accounts Payable as needed.

Skills

Interpersonal communication

Customer service

Multitasking

Organizational skills

Attention to detail

Education

Bachelor degree preferred

Tools

MUNIS

Microsoft Office

Job description

Newburyport Public Schools in Newburyport, MA, is seeking a Central Office Receptionist/Finance Assistant. The role provides receptionist, administrative, and clerical support to the Central Office and Finance Department, acting as the first point of contact for families, staff, and visitors.

The position requires 3–5 years of municipal accounting/clerical experience (preferred), strong interpersonal skills, and proficiency with Munis and Microsoft Office.