Front Office & Facilities Manager — HR & Admin Support

Artists ReEnvisioning Tomorrow Inc; Peoria (IL); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Paid time off

Paid holidays

Medical insurance

Dental insurance

Vision insurance

Job summary

ART INC. is seeking an organized Office Manager to oversee on-site operations at our Peoria location. You will run the front office, coordinate facilities, and provide administrative support to the HR Manager and Finance/Grant Manager.

A service-oriented, detail-focused professional will thrive in this busy nonprofit environment. Responsibilities include greeting guests, coordinating meetings, maintaining safety logs, and assisting with HR and finance tasks.

Qualifications

• Three+ years of experience in office administration or similar roles.
• Experience with front-office reception and hospitality.
• Strong organizational and records management skills.
• Ability to support HR, finance, and vendor activities with discretion.

Responsibilities

• Answer and route incoming calls and manage front-office.
• Greet candidates, partners, vendors, and visitors.
• Prepare meeting spaces, provide hospitality, and coordinate on-site events.
• Maintain facility logs and coordinate routine maintenance.
• Support HR and finance tasks including data entry and records upkeep.
• Assist with onboarding, payroll-related tasks, and file management.
• Support grant reporting calendars and related follow-up.

Skills

Office administration

Front-office management

Facilities coordination

HR and payroll support

Vendor management

Communication skills

Organization skills

Education

Bachelor’s degree

Tools

HRIS system

Microsoft Office

Job description

ART INC. is seeking an organized Office Manager to oversee on-site operations at our Peoria location. You will run the front office, coordinate facilities, and provide administrative support to the HR Manager and Finance/Grant Manager.

A service-oriented, detail-focused professional will thrive in this busy nonprofit environment. Responsibilities include greeting guests, coordinating meetings, maintaining safety logs, and assisting with HR and finance tasks.