Hybrid Executive Assistant & Office Manager – Arts Organization

Arts Council of Indianapolis, Inc; Indianapolis (IN); Hybrid; USD 47,000 - 58,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid time off

Hybrid schedule

Job summary

The Indy Arts Council is seeking a full-time Executive Assistant / Office Manager to support the President/CEO and leadership team, with front desk duties at our Indianapolis office on a hybrid schedule.

Responsibilities include calendar management, board support, event coordination, and general administrative services; you will help plan meetings, coordinate facilities, and manage donor and database tasks. Ideal candidate has 4+ years of nonprofit experience in arts & culture.

Qualifications

• 4+ years of experience in an executive-level administrative support role.
• Excellent written and verbal communication skills.
• Exceptional organizational skills with ability to manage multiple priorities.
• Experience with board support, event coordination, and database management.
• Experience in nonprofit, arts & culture, or mission-driven organization preferred.

Responsibilities

• Provide administrative support to the President/CEO and leadership with scheduling and communications.
• Manage the agency calendar across teams and partner venues.
• Staff the front desk and deliver excellent visitor and phone/email service.
• Support board activities: minutes, documents, meetings, and board communications.
• Assist with fundraising events, database tracking, and donor acknowledgments.

Skills

Executive support

Calendar management

Board liaison

Event coordination

Nonprofit experience

Job description

The Indy Arts Council is seeking a full-time Executive Assistant / Office Manager to support the President/CEO and leadership team, with front desk duties at our Indianapolis office on a hybrid schedule.

Responsibilities include calendar management, board support, event coordination, and general administrative services; you will help plan meetings, coordinate facilities, and manage donor and database tasks. Ideal candidate has 4+ years of nonprofit experience in arts & culture.