Executive Assistant & Office Manager — Hybrid Nonprofit Arts

Indyhunger

Indianapolis (IN)

Hybrid

USD 47,000 - 58,000

Full time

14 days+

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Benefits offered by this job

Health insurance

Retirement plan

Paid time off

Hybrid schedule

Job summary

Indy Arts Council is seeking a full-time Executive Assistant & Office Manager to support the President/CEO and leadership team. The role includes front desk coverage, calendar management, board liaison duties, and coordination of fundraising events.

The ideal candidate brings 4+ years of executive-level support in a nonprofit setting, strong communication, and detail orientation, with a proactive, service-oriented mindset. Hybrid work schedule in Indianapolis, IN.

Qualifications

4+ years of experience in an executive-level administrative support role.
Excellent written and verbal communication skills.
Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
Experience managing complex calendars, scheduling, and meeting logistics.
Comfortable working with new technologies and systems.
Experience with board support, event coordination, and database management.
Experience in a nonprofit, arts & culture, or mission-driven organization preferred.

Responsibilities

Administrative & Office Support to leadership including scheduling, finance support, and general admin.
Office management: calendar coordination, front desk coverage, meetings, venue access, and facilities upkeep.
Board & Executive Support: calendar coordination, minutes, documents, and board correspondence.
Fundraising & Event Support: manage databases, track donations, and assist events and activations.