Front Office & Facilities Coordinator

Icann; Rapid City (SD); On-site; USD 42,000 - 56,000; Full time

Job summary

Icann is seeking an organized and customer-focused administrative professional to greet visitors, support staff, and keep the office running smoothly in a fast-paced environment.

You will handle reception duties, coordinate meetings and events, process invoices, assist with facilities and security, manage records and supplies, and provide proactive, discreet service to colleagues and vendors, contributing to a positive, efficient workplace.

Qualifications

• 2+ years of experience in an administrative, reception, office coordination, workplace services, or similar role.
• Fluency in written and spoken English is required.
• International experience preferred.
• Fluency in any other official UN language is preferred.

Responsibilities

• Greet staff and visitors professionally and manage the reception area.
• Coordinate meetings, rooms, catering, and event setup.
• Process invoices, purchase orders, expense documentation, and other admin records.
• Maintain office records, directories, and contact lists.
• Support facilities, security, and vendor coordination.
• Provide high level customer service and protect confidential information.

Skills

Excel

Word

PowerPoint

Adobe Acrobat Pro

Communication

Project management

Organizational skills

Time management

Tools

Adobe Acrobat Pro

MS Office Suite

Job description

Icann is seeking an organized and customer-focused administrative professional to greet visitors, support staff, and keep the office running smoothly in a fast-paced environment.

You will handle reception duties, coordinate meetings and events, process invoices, assist with facilities and security, manage records and supplies, and provide proactive, discreet service to colleagues and vendors, contributing to a positive, efficient workplace.