Dynamic Office Coordinator & Admin Support

Cirona Labs; City of Rochester (NY); On-site; USD 25,000 - 30,000; Full time

Job summary

Cirona Labs, located in New York, seeks an Office Coordinator to be the first point of contact for visitors and to support broad office administrative activities. The role emphasizes strong communication, organization, and attention to detail within a fast-paced environment.

Responsibilities include greeting guests, coordinating deliveries, maintaining supplies, managing petty cash, supporting recruitment, and assisting across departments while ensuring security procedures are followed.

Qualifications

• Strong verbal and written communication skills.
• Professional demeanor when interacting with visitors.
• Strong organizational skills and attention to detail.
• Experience with accounting or ERP systems is a plus (e.g., Sage Intacct, NetSuite).

Responsibilities

• Greet visitors and complete required security check in procedures.
• Obtain required certificate of insurance documents for external contractors.
• Coordinate mail, deliveries, internal transfers, and office logistics.
• Maintain office supplies and related stock; coordinate orders and restocking.
• Manage petty cash and related tracking in accordance with company procedures.
• Assist with employment recruitment activities and call backs.
• Support day-to-day administrative duties across departments.
• Review and monitor security footage when necessary.

Skills

Communication skills

Organizational skills

Office experience

Professional demeanor

Attention to detail

ERP familiarity

Tools

Sage Intacct

NetSuite

Job description

Cirona Labs, located in New York, seeks an Office Coordinator to be the first point of contact for visitors and to support broad office administrative activities. The role emphasizes strong communication, organization, and attention to detail within a fast-paced environment.

Responsibilities include greeting guests, coordinating deliveries, maintaining supplies, managing petty cash, supporting recruitment, and assisting across departments while ensuring security procedures are followed.