Front Office Coordinator

Ultimate Staffing; Irvine (CA); On-site; USD 26,000 - 37,000; Full time

Job summary

Ultimate Staffing is seeking a polished Front Office Coordinator for the Irvine Spectrum Area. You will be the face of the office, handling front desk duties and supporting leadership with scheduling and travel arrangements.

The role blends administrative tasks with event coordination, vendor liaison, and basic AV support for meetings and Zoom calls. A friendly, proactive, and professional demeanor is essential to keep the office welcoming and efficient.

Qualifications

• Minimum 2+ years in administrative support or office coordination.
• Experience in event planning or coordinating events preferred.
• Strong organizational and multitasking abilities in fast-paced environments.
• Excellent verbal and written communication; professional demeanor.
• Experience with vendor coordination and basic AV/Zoom setup.
• Proficient in Microsoft Office; Canva experience a plus.

Responsibilities

• Manage the front desk and greet visitors with professionalism.
• Support leadership with scheduling, calendars, travel arrangements, and administrative projects.
• Coordinate meetings, events, conventions, and company initiatives.
• Assist with office operations including vendor coordination and inventory.
• Set up conference rooms and provide basic AV support for presentations.
• Help plan employee engagement activities and office events.
• Maintain a professional, organized, welcoming office environment.
• Provide general administrative support to multiple departments.

Skills

Administrative support

Event coordination

Calendar management

Communication skills

Customer service

Vendor coordination

Zoom/AV troubleshooting

Professional demeanor

Tools

Microsoft Office

Canva

Job description

Location: Irvine Spectrum Area
Schedule: Monday-Friday | 9:30 AM - 5:00 PM
Pay: $23.00/hour

About the Opportunity

Front Office Coordinator

Location: Irvine Spectrum Area
Schedule: Monday-Friday | 9:30 AM - 5:00 PM
Pay: $23.00/hour

About the Opportunity

We're partnering with a growing, fast-paced organization in the Irvine Spectrum area that is seeking a polished and proactive Front Office Coordinator to serve as the face of the office while providing administrative and operational support to leadership and the broader team.

This is a great opportunity for someone who enjoys creating a welcoming environment, coordinating events, keeping office operations running smoothly, and wearing multiple hats in a collaborative workplace.

Responsibilities

• Manage the front desk and greet visitors, clients, and guests with professionalism and enthusiasm
• Support leadership with scheduling, calendar management, travel arrangements, and administrative projects
• Coordinate meetings, special events, conventions, and other company initiatives
• Assist with office operations including vendor coordination, inventory management, and hospitality services
• Set up conference rooms and provide basic audiovisual support for presentations and Zoom meetings
• Help plan and coordinate employee engagement activities, celebrations, and office events
• Maintain a professional, organized, and welcoming office environment
• Provide general administrative support to various departments as needed

Qualifications

• 2+ years of administrative support, office coordination, front desk, or related experience
• Previous event planning or event coordination experience strongly preferred
• Strong organizational skills with the ability to prioritize multiple tasks in a fast-paced environment
• Excellent verbal and written communication skills
• Customer-service-oriented mindset with a professional and positive demeanor
• Experience coordinating vendors and supporting office operations
• Comfortable troubleshooting and setting up Zoom meetings and basic AV equipment
• Proficient with Microsoft Office Suite
• Canva experience is a plus

Why Apply?

• Consistent Monday-Friday schedule
• Opportunity to grow with the company through temp-to-hire conversion
• Collaborative and team-oriented culture
• Mix of front office, administrative, and event coordination responsibilities
• Convenient Irvine Spectrum location

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.