Front Office Coordinator: Welcoming, Detail-Driven Admin

Boulo Solutions; Birmingham (AL); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Competitive salary and comprehensive benefits package

Retirement savings options

Paid time off and company holidays

Recognition for contributions and performance

Job summary

A well-established food manufacturing company in Birmingham, AL seeks a Front Office Coordinator to enhance daily operations. This role serves as the first contact for all visitors and callers, requiring a professional who excels in a fast-paced environment. Responsibilities include managing communications, coordinating meetings, and performing various administrative tasks. Ideal candidates should possess strong organizational skills, attention to detail and experience with Microsoft Office. A competitive salary and benefits package is offered to join this collaborative workplace culture.

Qualifications

• Prior administrative or office support experience preferred.
• Comfortable using email, internet-based tools, and standard office technology.

Responsibilities

• Answer and direct incoming calls using a multi-line phone system.
• Greet visitors in a professional and welcoming manner.
• Receive, process, and distribute mail, deliveries, and shipments.
• Prepare conference rooms for meetings.
• Order office supplies, groceries, and lunches as needed.
• Coordinate service and maintenance for office equipment.
• Perform administrative tasks such as filing, copying, and scanning.
• Maintain and update calendars for appointments.
• Support general office operations.

Skills

Strong organizational skills and attention to detail

Excellent time management and multitasking abilities

Strong written and verbal communication skills

Proficiency in Microsoft Office applications (Word and Excel)

Education

High school diploma or equivalent

Job description

A well-established food manufacturing company in Birmingham, AL seeks a Front Office Coordinator to enhance daily operations. This role serves as the first contact for all visitors and callers, requiring a professional who excels in a fast-paced environment. Responsibilities include managing communications, coordinating meetings, and performing various administrative tasks. Ideal candidates should possess strong organizational skills, attention to detail and experience with Microsoft Office. A competitive salary and benefits package is offered to join this collaborative workplace culture.