Front Office Administrator

Boulo Solutions; Birmingham (AL); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Competitive salary and comprehensive benefits package

Retirement savings options

Paid time off and company holidays

Recognition for contributions and performance

Job summary

A well-established food manufacturing company in Birmingham, AL seeks a Front Office Coordinator to enhance daily operations. This role serves as the first contact for all visitors and callers, requiring a professional who excels in a fast-paced environment. Responsibilities include managing communications, coordinating meetings, and performing various administrative tasks. Ideal candidates should possess strong organizational skills, attention to detail and experience with Microsoft Office. A competitive salary and benefits package is offered to join this collaborative workplace culture.

Qualifications

• Prior administrative or office support experience preferred.
• Comfortable using email, internet-based tools, and standard office technology.
• Strong organizational skills and attention to detail.
• Excellent time management and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office applications (Word and Excel).
• Comfortable using email, internet-based tools, and standard office technology.

Responsibilities

• Answer and direct incoming calls using a multi-line phone system.
• Greet visitors in a professional and welcoming manner.
• Receive, process, and distribute mail, deliveries, and shipments.
• Prepare conference rooms for meetings.
• Order office supplies, groceries, and lunches as needed.
• Coordinate service and maintenance for office equipment.
• Perform administrative tasks such as filing, copying, and scanning.
• Maintain and update calendars for appointments.
• Support general office operations.

Skills

Strong organizational skills and attention to detail

Excellent time management and multitasking abilities

Strong written and verbal communication skills

Proficiency in Microsoft Office applications (Word and Excel)

Education

High school diploma or equivalent

Tools

Microsoft Office (Word, Excel)

Email and calendar tools

Job description

Boulo is partnering with a well-established, privately held food manufacturing company with over a century of industry leadership in Birmingham, AL is seeking a Front Office Coordinator to support daily office operations. The organization serves Retail, Food Service, and Ingredient channels nationwide and continues to grow through product expansion and strategic acquisitions.

This is an excellent opportunity to join a stable yet evolving company that blends long-standing values with forward-thinking innovation.

Position Overview

The Front Office Coordinator serves as the first point of contact for visitors and callers and plays a key role in ensuring smooth front desk and administrative operations.

This individual will be a polished, detail-oriented professional who thrives in a fast-paced office environment. The ideal candidate is organized, proactive, and able to manage multiple priorities while maintaining a high level of professionalism.

Key Responsibilities

Responsibilities include, but are not limited to:

• Answer and direct incoming calls using a multi-line phone system
• Greet visitors in a professional and welcoming manner and escort them to meeting spaces
• Receive, process, and distribute mail, deliveries, and shipments
• Prepare conference rooms for meetings, including light coordination (agendas, note-taking, meal ordering)
• Order office supplies, groceries, and lunches as needed
• Coordinate service and maintenance for office equipment, including copiers and telephones
• Perform administrative tasks such as filing, copying, binding, and scanning
• Maintain and update calendars for appointments, meetings, and events
• Support general office operations and assist internal teams as needed

Qualifications

Education & Experience

• High school diploma or equivalent required
• Prior administrative or office support experience preferred
• Strong organizational skills and attention to detail
• Excellent time management and multitasking abilities
• Strong written and verbal communication skills
• Proficiency in Microsoft Office applications (Word and Excel)
• Comfortable using email, internet-based tools, and standard office technology

Personal Attributes

• Proactive and collaborative team player
• Customer-focused with a professional demeanor
• Dependable, enthusiastic, and self-motivated
• Demonstrates integrity and maintains confidentiality when handling sensitive information

Why Consider This Opportunity?

• Join a stable, growth-oriented organization with a strong industry presence
• Be part of a collaborative and supportive workplace culture
• Competitive salary and comprehensive benefits package
• Retirement savings options
• Paid time off and company holidays
• A workplace where contributions are recognized and performance is rewarded