Front Office Coordinator - Guest & Admin Support

CFS; Pittsburgh (Allegheny County); On-site; USD 28,000 - 32,000; Full time

Job summary

CFS is seeking an Office Assistant in Pittsburgh for a fast-paced, professional environment. You will be a key contact for employees, guests, and visitors, handling front-office operations and a range of administrative tasks.

The role emphasizes strong communication, organization, and initiative, with duties spanning reception, customer service, mail handling, meeting coordination, and general admin support.

Qualifications

• High school diploma or equivalent required.
• Experience as a Receptionist, Front Office Representative, Office Assistant, Administrative Assistant, or similar role preferred.
• Strong communication, organizational, and customer service skills.
• Professional, friendly, and dependable demeanor with ability to manage multiple priorities.

Responsibilities

• Greet and welcome guests and visitors in a professional and friendly manner.
• Answer, screen, and direct incoming phone calls.
• Provide information to employees, visitors, and callers in person, by phone, and via email.
• Receive, sort, and distribute incoming mail and deliveries.
• Maintain visitor logs and issue visitor badges as needed.
• Coordinate setup and breakdown for meetings, luncheons, and small office events.
• Provide general administrative support, including data entry, expense reports, filing, photocopying, and scanning.

Skills

Communication skills

Organizational skills

Customer service

Multitasking

Education

High school diploma or equivalent

Job description

CFS is seeking an Office Assistant in Pittsburgh for a fast-paced, professional environment. You will be a key contact for employees, guests, and visitors, handling front-office operations and a range of administrative tasks.

The role emphasizes strong communication, organization, and initiative, with duties spanning reception, customer service, mail handling, meeting coordination, and general admin support.