Executive Admin & Operations Coordinator

Job Juncture; Pittsburgh (Allegheny County); On-site; USD 55,000 - 75,000; Full time

Job summary

Job Juncture in Pittsburgh, PA is seeking a polished, highly organized Operations Coordinator to serve as an admin and operational partner to senior leadership while helping keep a fast-moving office running smoothly.

This role blends executive support, office operations, recruiting coordination, marketing support, business development administration, and project coordination. The right candidate will be proactive, discreet, and able to work independently or with teams.

Qualifications

• 5+ years of experience in operations coordination or related admin roles.
• Excellent written and verbal communication with strong proofreading.
• High emotional intelligence and ability to build relationships at all levels.
• Ownership, accountability, and follow-through.
• Exceptional organizational skills with ability to manage competing priorities.

Responsibilities

• Provide day-to-day administrative support to senior executives.
• Own complex calendars, travel arrangements, and meeting logistics.
• Coordinate recurring and special meetings with agendas and materials.
• Support travel and expense administration, including expense reporting.
• Prepare and distribute recurring reports.
• Coordinate onboarding/offboarding and support recruiting coordination.
• Maintain SOPs and track deadlines across multiple workstreams.
• Assist with marketing support, CRM maintenance, and internal communications.

Skills

Executive support

Operations coordination

Project coordination

Calendar management

Travel coordination

MS Office

Concur

Teams/Zoom

WordPress

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Concur

WordPress

Job description

Job Juncture in Pittsburgh, PA is seeking a polished, highly organized Operations Coordinator to serve as an admin and operational partner to senior leadership while helping keep a fast-moving office running smoothly.

This role blends executive support, office operations, recruiting coordination, marketing support, business development administration, and project coordination. The right candidate will be proactive, discreet, and able to work independently or with teams.