Office Assistant

CFS; Pittsburgh (Allegheny County); On-site; USD 28,000 - 32,000; Full time

Job summary

CFS is seeking an Office Assistant in Pittsburgh for a fast-paced, professional environment. You will be a key contact for employees, guests, and visitors, handling front-office operations and a range of administrative tasks.

The role emphasizes strong communication, organization, and initiative, with duties spanning reception, customer service, mail handling, meeting coordination, and general admin support.

Qualifications

• High school diploma or equivalent required.
• Experience as a Receptionist, Front Office Representative, Office Assistant, Administrative Assistant, or similar role preferred.
• Strong communication, organizational, and customer service skills.
• Professional, friendly, and dependable demeanor with ability to manage multiple priorities.

Responsibilities

• Greet and welcome guests and visitors in a professional and friendly manner.
• Answer, screen, and direct incoming phone calls.
• Provide information to employees, visitors, and callers in person, by phone, and via email.
• Receive, sort, and distribute incoming mail and deliveries.
• Maintain visitor logs and issue visitor badges as needed.
• Coordinate setup and breakdown for meetings, luncheons, and small office events.
• Provide general administrative support, including data entry, expense reports, filing, photocopying, and scanning.

Skills

Communication skills

Organizational skills

Customer service

Multitasking

Education

High school diploma or equivalent

Job description

Pittsburgh, PA 15205
$20-23/hour

• Join a professional, fast-paced office environment where you will be a key point of contact for employees, guests, and visitors.
• Take ownership of front-office operations while supporting a variety of administrative functions.
• Work with a collaborative team where strong communication, organization, and initiative are valued.
• Enjoy a varied role that combines reception, customer service, office coordination, and administrative support.
• Greet and welcome guests and visitors in a professional and friendly manner.
• The Office Assistant will answer, screen, and direct incoming phone calls.
• Provide accurate information to employees, visitors, and callers in person, by phone, and via email.
• The Office Assistant will receive, sort, and distribute incoming mail and deliveries.
• Maintain visitor logs and issue visitor badges as needed.
• Maintain and organize kitchen and breakroom areas and restock supplies.
• The Office Assistant will coordinate setup and breakdown for meetings, luncheons, and small office events.
• Provide general administrative support, including data entry, expense reports, filing, photocopying, and scanning.

Pittsburgh, PA 15205
$20-23/hour

Why Consider This Office Assistant Role?

• Join a professional, fast-paced office environment where you will be a key point of contact for employees, guests, and visitors.
• Take ownership of front-office operations while supporting a variety of administrative functions.
• Work with a collaborative team where strong communication, organization, and initiative are valued.
• Enjoy a varied role that combines reception, customer service, office coordination, and administrative support.
• Greet and welcome guests and visitors in a professional and friendly manner.
• The Office Assistant will answer, screen, and direct incoming phone calls.
• Provide accurate information to employees, visitors, and callers in person, by phone, and via email.
• The Office Assistant will receive, sort, and distribute incoming mail and deliveries.
• Maintain visitor logs and issue visitor badges as needed.
• Maintain and organize kitchen and breakroom areas and restock supplies.
• The Office Assistant will coordinate setup and breakdown for meetings, luncheons, and small office events.
• Provide general administrative support, including data entry, expense reports, filing, photocopying, and scanning.

Office Assistant Key Responsibilities

• Greet and welcome guests and visitors in a professional and friendly manner.
• The Office Assistant will answer, screen, and direct incoming phone calls.
• Provide accurate information to employees, visitors, and callers in person, by phone, and via email.
• The Office Assistant will receive, sort, and distribute incoming mail and deliveries.
• Maintain visitor logs and issue visitor badges as needed.
• Maintain and organize kitchen and breakroom areas and restock supplies.
• The Office Assistant will coordinate setup and breakdown for meetings, luncheons, and small office events.
• Provide general administrative support, including data entry, expense reports, filing, photocopying, and scanning.

Preferred Qualifications For Office Assistant Role

• High school diploma or equivalent required.
• Previous experience as a Receptionist, Front Office Representative, Office Assistant, Administrative Assistant, or in a similar role.
• Strong communication, organizational, and customer service skills.
• Professional, friendly, and dependable demeanor with the ability to manage multiple priorities.