Front Office Concierge & Scheduling Pro

Ultimate Staffing; Timonium (MD); On-site; USD 45,000 - 50,000; Full time

Job summary

Ultimate Staffing is seeking a Front Office Coordinator to serve as the first contact for visitors and callers, managing front desk operations and providing essential administrative support. You will help create a welcoming environment and keep office activities running smoothly.

The role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced setting. Prior experience in similar roles and proficiency with Microsoft Office are preferred.

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• 1-3 years of receptionist, administrative, customer service, or office support experience preferred.
• Strong verbal and written communication skills.
• Excellent organizational and multitasking abilities.
• Professional demeanor and customer-service mindset.

Responsibilities

• Greet and welcome visitors, clients, and vendors in a professional manner.
• Answer and direct incoming phone calls and emails.
• Manage office calendars, meeting schedules, and conference room reservations.
• Coordinate incoming and outgoing mail, packages, and deliveries.
• Maintain office supplies inventory and place orders as needed.
• Assist with onboarding paperwork and administrative support for new employees.
• Prepare documents, reports, and presentations as requested.
• Support company events, meetings, and team activities.
• Maintain accurate records and filing systems.
• Assist leadership and various departments with administrative projects.
• Ensure reception and common areas remain organized and professional.
• Perform other administrative duties as assigned.

Skills

Communication

Organization

Multitasking

Professional demeanor

Customer-service mindset

Education

High school diploma or equivalent

Associate degree

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Ultimate Staffing is seeking a Front Office Coordinator to serve as the first contact for visitors and callers, managing front desk operations and providing essential administrative support. You will help create a welcoming environment and keep office activities running smoothly.

The role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced setting. Prior experience in similar roles and proficiency with Microsoft Office are preferred.