Executive Receptionist & Office Coordinator

Jobot; Beverly Hills (CA); On-site; USD 33,000 - 34,000; Full time

Job summary

Jobot in Beverly Hills, CA is seeking an experienced Receptionist / Office Coordinator to keep our close-knit office running smoothly on an onsite basis. You will warmly welcome guests, manage the front desk, assist with administrative tasks, and support the Executive Team to ensure daily operations run efficiently.

The ideal candidate is friendly, dependable, and highly organized, with a proactive approach to coordinating office needs and maintaining a welcoming environment.

Qualifications

• Friendly, dependable and organized person is essential.
• Onsite role requiring hands-on support for the Executive Team.

Responsibilities

• Welcome guests and provide a warm, professional experience.
• Prepare and serve beverages for guests and staff.
• Keep kitchen, conference rooms, and common areas clean and stocked.
• Order and maintain snacks, beverages, and office supplies.
• Handle incoming mail, packages, and deliveries.
• Coordinate lunches and meal pickups for the Executive Team.
• Set up and maintain conference rooms for meetings.
• Assist with general administrative tasks like scanning and filing.
• Provide day-to-day support to the Executive Team and vendors as needed.

Skills

Receptionist duties

Office coordination

Guest welcome

Job description

Jobot in Beverly Hills, CA is seeking an experienced Receptionist / Office Coordinator to keep our close-knit office running smoothly on an onsite basis. You will warmly welcome guests, manage the front desk, assist with administrative tasks, and support the Executive Team to ensure daily operations run efficiently.

The ideal candidate is friendly, dependable, and highly organized, with a proactive approach to coordinating office needs and maintaining a welcoming environment.