Front Office Coordinator — Detail‑Oriented Admin Pro

ARL Bio Pharma; Oklahoma City (OK); On-site; USD 28,000 - 36,000; Full time

Job summary

ARL Bio Pharma, Inc. seeks a reliable front office receptionist to manage everyday administrative tasks in a fast-paced office. The role requires punctuality, professional phone etiquette, data entry, and familiarity with Microsoft Word, Excel and Outlook.

You will answer calls, route messages, handle mail and documents, scan data, update client accounts, and perform filing. A high school diploma and 1 year of office experience are preferred.

Qualifications

• High school diploma.
• 1 year of experience in an office environment.
• Experience with Intact or other online filing system preferred.
• 1-3 years of receptionist/administrative experience preferred.
• Excellent written and oral communication skills.
• Ability to work with a sense of urgency.
• Strong reliability and punctuality.
• Familiarity with Microsoft Office programs.

Responsibilities

• Receive and route telephone calls to staff; announce callers, take brief messages, pass messages via email system or connect callers to staff members direct line.
• Maintain confidentiality and take accurate messages.
• Mail, fax, or email time sensitive documents to clients.
• Scan all data packets and import them into system.
• Update and enter client accounts upon request.
• Perform filing of related documents.

Skills

Multitasking

Interpersonal skills

Phone etiquette

Typing (data entry)

Microsoft Windows

Microsoft Word

Microsoft Excel

Microsoft Outlook

Attention to detail

Punctuality

Education

High school diploma

Tools

Intact filing system

Online filing systems

Job description

ARL Bio Pharma, Inc. seeks a reliable front office receptionist to manage everyday administrative tasks in a fast-paced office. The role requires punctuality, professional phone etiquette, data entry, and familiarity with Microsoft Word, Excel and Outlook.

You will answer calls, route messages, handle mail and documents, scan data, update client accounts, and perform filing. A high school diploma and 1 year of office experience are preferred.