Receptionist

ARL Bio Pharma; Oklahoma City (OK); On-site; USD 28,000 - 36,000; Full time

Job summary

ARL Bio Pharma, Inc. seeks a reliable front office receptionist to manage everyday administrative tasks in a fast-paced office. The role requires punctuality, professional phone etiquette, data entry, and familiarity with Microsoft Word, Excel and Outlook.

You will answer calls, route messages, handle mail and documents, scan data, update client accounts, and perform filing. A high school diploma and 1 year of office experience are preferred.

Qualifications

• High school diploma.
• 1 year of experience in an office environment.
• Experience with Intact or other online filing system preferred.
• 1-3 years of receptionist/administrative experience preferred.
• Excellent written and oral communication skills.
• Ability to work with a sense of urgency.
• Strong reliability and punctuality.
• Familiarity with Microsoft Office programs.

Responsibilities

• Receive and route telephone calls to staff; announce callers, take brief messages, pass messages via email system or connect callers to staff members direct line.
• Maintain confidentiality and take accurate messages.
• Mail, fax, or email time sensitive documents to clients.
• Scan all data packets and import them into system.
• Update and enter client accounts upon request.
• Perform filing of related documents.

Skills

Multitasking

Interpersonal skills

Phone etiquette

Typing (data entry)

Microsoft Windows

Microsoft Word

Microsoft Excel

Microsoft Outlook

Attention to detail

Punctuality

Education

High school diploma

Tools

Intact filing system

Online filing systems

Job description

We believe a comprehensive benefits package is not just important — it’s essential for your well-being and success.

Position Summary

This role is responsible for overall front office administrative and receptionist duties. Must be reliable, punctual, organized, and have a proven ability to multitask in a high paced office environment. The candidate must possess excellent interpersonal skills, professional phone etiquette, and typing ability (data entry). Familiarity with Microsoft Windows, Word, Excel and Outlook is preferred.

The Company is subject to certain federal regulations and directives regarding a drug free workplace. Because of the Company’s federal obligations and directives, as an employee of an analytical laboratory such as ARL Bio Pharma Inc., you will be subject to drug and alcohol testing, including random testing. Marijuana is one of the substances included in the drug panel screening. Possession of a medical marijuana license will not excuse you from the testing process, or the consequences of testing positive for marijuana.

Work Schedule: This is a full-time position. Days and hours of work are Monday through Friday, 9:00 a.m. to 6:00 p.m.

Essential Functions

• Receive and route telephone calls to staff members; announce callers, take brief messages, pass messages via email system or connect callers to staff members direct line
• Maintain confidentiality and take accurate messages
• Mail, fax, or email time sensitive documents to clients
• Scan all data packets and import them into system
• Update and enter client accounts upon request
• Perform filing of related documents

Position Requirements

• High school diploma
• At least 1 year experience of working within an office environment
• Experience with Intact or other online filing system is preferred
• 1-3 years of prior receptionist or administrative work is preferred
• Excellent written and oral communication skills
• Ability to work with a sense of urgency
• Strong reliability and punctuality
• Strong attention to detail
• Experience with answering multi-line phone systems
• Familiarity with Microsoft Office programs

Work Environment

This job operates in a professional office environment. Attendance at the office is required.

This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

AAP/EEO Statement

ARL Bio Pharma, Inc. provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, gender identity, national origin, disability, veteran status, genetics or any other characteristic protected by state, federal, or local law. ARL Bio Pharma, Inc. expressly prohibits any form of workplace harassment based on race, color, creed, religion, gender, age, sexual orientation, gender identity, national origin, disability, veteran status, genetics or any other characteristic protected by state, federal, or local law. Improper interference with the ability of ARL Bio Pharma, Inc. employees to perform their job duties may result in discipline up to and including discharge. Further, the company takes affirmative action to ensure that applicants and employees are treated without regard to any of these characteristics.