Front Office Coordinator | Customer Service & Administrative Support

Interior Alaska Roofing, Inc.; Fairbanks (AK); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Paid time off

Health insurance (if applicable)

Retirement plan

Professional development opportunities

Friendly and supportive work env.

Job summary

Interior Alaska Roofing, Inc. in Fairbanks, AK seeks a Front Office Coordinator to be the first point of contact, handling reception, administrative support, and estimate coordination. You will manage calls, greet guests, process estimates and payments, and organize records to help the team run smoothly.

The role emphasizes professional communication, multitasking, and a friendly, welcoming office environment, with opportunities to support special projects and growth within the company.

Qualifications

• High school diploma or equivalent required.
• Customer service, reception, or administrative support experience preferred.
• Strong verbal and written communication skills.
• Excellent organizational and multitasking abilities.
• Proficiency with Microsoft Office and general computer applications.
• Professional appearance and positive attitude.

Responsibilities

• Answer and direct incoming phone calls in a professional manner.
• Greet customers, vendors, and visitors.
• Receive and process incoming estimate requests and payments.
• Gather customer information and schedule appointments or consultations as needed.
• Manage office communications, including emails and messages.
• Maintain customer records and office files.
• Data entry, document preparation, and general administrative tasks.
• Coordinate schedules and support office operations.
• Process incoming and outgoing mail and deliveries.
• Maintain a clean, organized reception area.
• Support management and team with special projects.

Skills

Customer Service Excellence

Professional Phone Etiquette

Time Management

Attention to Detail

Organization

Problem Solving

Team Collaboration

Dependability

Education

High School Diploma or Equivalent

Job description

Position Overview

We are seeking a friendly, organized, and dependable Front Office Coordinator to serve as the first point of contact for customers and visitors. This role combines reception, administrative support, customer service, and estimate request coordination. The ideal candidate is professional, detail-oriented, and able to manage multiple tasks while providing exceptional customer service.

Key Responsibilities

• Answer and direct incoming phone calls in a professional and courteous manner.
• Greet customers, vendors, and visitors.
• Receive and process incoming estimate requests.
• Receive and process incoming customer payments.
• Gather customer information and schedule appointments or consultations as needed.
• Manage office communications, including emails, messages, and correspondence.
• Maintain customer records and office files.
• Assist with data entry, document preparation, and general administrative tasks.
• Coordinate schedules and support office operations.
• Process incoming and outgoing mail and deliveries.
• Maintain a clean, organized, and welcoming reception area.
• Support management and team members with special projects and administrative duties.

Qualifications

Required

• High school diploma or equivalent.
• Previous experience in customer service, reception, or administrative support.
• Strong verbal and written communication skills.
• Excellent organizational and multitasking abilities.
• Proficiency with Microsoft Office and general computer applications.
• Professional appearance and positive attitude.

Preferred

• Experience in construction, contracting, home services, or a related industry.
• Experience scheduling appointments and handling customer inquiries.
• Familiarity with CRM or customer management software.

Skills & Competencies

• Customer Service Excellence
• Professional Phone Etiquette
• Time Management
• Attention to Detail
• Organization
• Problem Solving
• Team Collaboration
• Dependability

Benefits

• Paid time off
• Health insurance (if applicable)
• Retirement plan
• Professional development opportunities
• Friendly and supportive work environment

Why Join Us?

We’re looking for someone who enjoys helping people, staying organized, and keeping an office running smoothly. You’ll play a key role in creating a positive experience for our customers and supporting a successful team. For the right candidate, we are open to discussing full time and part time for this position.