Front Office Coordinator

Summit Employment Professionals; Wichita (KS); On-site; USD 32,000 - 42,000; Full time

Job summary

Summit Employment Professionals is seeking a Front Office Coordinator in Wichita, KS. Responsibilities include answering calls, greeting visitors, administering skills evaluations, and supporting daily office operations.

The role requires a high school diploma or GED, strong Microsoft Office skills, and the ability to work with minimal supervision in a professional office setting.

Qualifications

• Ability to read and comprehend employment-related documents and materials.
• Basic math functions: addition, subtraction, multiplication, and division.
• Proficient with Microsoft Office and standard office equipment.

Responsibilities

• Answer telephones in a prompt and courteous manner and direct calls as needed.
• Greet visitors and applicants and route to the appropriate person.
• Administer skills evaluations and maintain documentation of results.
• Maintain confidentiality of processed documents and office records.
• Provide general clerical support and manage office supplies and mailings.

Skills

Telephone etiquette

Math basics

Microsoft Office

Communication

Minimal supervision

Office equipment

Education

High school diploma or GED

Job description

Job Description: Front Office Coordinator

Principal Accountability of the Front Office Coordinator:

To answer telephones, greet visitors, administer skills evaluations, monitor office appearance, and participate in achieving the overall goals of the office.

Essential Functions

1. Receives and Processes Inbound Telephone Communications

• Answers the telephone in a prompt and courteous manner
• Determines nature of caller's business and directs the call to appropriate person
• Records accurate and complete telephone messages and promptly relays them to the intended person.

2. Greets and Processes All Applicants and Visitors

• Greets and welcomes all visitors and applicants in a consistently friendly and professional manner.
• Determines nature of the individual's visit and advises appropriate person.
• Dispenses employment application and other relevant documents to applicants.
• Directs applicant flow within the office and maintains appropriate documentation.
• Administers skills evaluations and reviews for completion, providing instruction and encouragement.
• Provides answers to routine inquires as appropriate.
• Maintains confidentiality of all processed documents.

3. Provides Office Clerical Support

• Types correspondence and other materials.
• Prepares mailings and updates mailing lists.
• Files inactive job orders, applications, and other documents.
• Maintains files, records, and reports as directed.

4. Other Duties

• Ensures adequacy of all office supplies and forms.
• Maintains an orderly office appearance.
• Performs other related duties as necessary and assigned.

Knowledge and Skills Required

• Must have the ability to read and comprehend various employment-related documents ad materials.
• Must have the ability to perform the basic math functions of addition, subtraction, multiplication, and division.
• Must have basic computer skills and the ability to operate accurately and quickly the telephone system, fax machines, and other standard office equipment.
• Must be able to work with a wide range of personalities in a courteous, effective, and professional manner.
• Must be able to work with minimal supervision.
• Must have working knowledge of Microsoft Office Software

Minimum Education

• High school diploma, general equivalency diploma (GED), or equivalent combination of education and experience.

Work Schedule

• Monday - Friday, 8AM-5PM

Dress Code

• Business Professional