Front Office Coordinator

AppleOne Employment Services; Town of Florida (NY); On-site; USD 41,000 - 43,000; Full time

Job summary

AppleOne Employment Services in Maitland, FL is seeking a Front Office Coordinator to manage daily front desk operations, client communications, scheduling, and administrative workflow in a busy professional services office.

This direct-hire role emphasizes first-contact excellence, organization, responsive service, and teamwork, with a Monday–Friday schedule from 8:30 AM to 5:00 PM.

Qualifications

• Coordinate front office operations, greet clients, phone coverage, scheduling, and administrative communication.
• Support intake and legal teams with calendar coordination, correspondence management, and record organization.
• Assist with mail processing, office supply management, medical records, radiology records, and database updates.
• 3 to 5 years of administrative, receptionist, front desk, or office support experience preferred.

Responsibilities

• Answer and direct incoming phone calls professionally.
• Greet clients and visitors; maintain a welcoming front office environment.
• Schedule appointments and coordinate calendars for the intake team.
• Review, organize, and manage emails, correspondence, records, and office communications.
• Process mail and maintain office supply inventory.

Skills

Front desk operations

Calendar coordination

Administrative support

Customer service

Multitasking

Professional communication

Tools

Case management systems

Office productivity software

Job description

Job Summary

A professional legal services office in Maitland, FL is seeking a Front Office Coordinator to support daily front desk operations, client communication, scheduling, and administrative workflow. This direct hire opportunity is ideal for an organized, service-focused administrative professional who enjoys being the first point of contact in a busy office environment.

The Front Office Coordinator plays an important role in creating a positive client and visitor experience while supporting intake and legal team operations behind the scenes. This position offers a consistent weekday schedule, a professional office setting, and the opportunity to work with a collaborative team that values organization, responsiveness, and attention to detail.

Key Responsibilities

• Answer and direct incoming phone calls in a professional and courteous manner.
• Greet clients, visitors, and vendors while maintaining a welcoming front office environment.
• Schedule appointments and coordinate calendars for the intake team.
• Review, organize, and manage incoming emails, correspondence, records, and office communications.
• Process incoming and outgoing mail and maintain office supply inventory.
• Assist with organizing medical records, radiology records, and expert witness contact information in the firm database.

Compensation and Benefits

• Pay Rate: $20.00 per hour.
• Schedule: Monday through Friday, 8:30 AM to 5:00 PM.
• Job Type: Direct Hire.
• Location: Maitland, FL 32751.
• Benefits information will be discussed during the interview process.

Required Qualifications and Skills

• Coordinate front office operations, client greetings, phone coverage, scheduling, and administrative communication.
• Support intake and legal teams with calendar coordination, correspondence management, and record organization.
• Assist with mail processing, office supply management, medical records, radiology records, and database updates.
• 3 to 5 years of administrative, receptionist, front desk, or office support experience preferred.
• Strong computer skills with the ability to learn new software and internal systems quickly.
• Excellent communication, customer service, and interpersonal skills.
• Strong organizational skills with close attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced professional office environment.
• Professional demeanor, positive attitude, and reliability.

Preferred Qualifications

• Previous experience in a law firm, legal services office, medical records environment, or professional services setting.
• Experience handling confidential records, client communication, scheduling, and document organization.
• Familiarity with contact databases, case management systems, or office productivity software.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.