Front Office Coordinator

AppleOne Employment Services; Mission Viejo (CA); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Temp-to-Hire

Competitive pay

Job summary

AppleOne Employment Services is seeking a reliable Front Office Coordinator / Administrative Assistant in South Orange County. This role handles front desk duties, data entry, and administrative support for a fast-paced team. Bilingual Spanish and English is highly preferred, with room for growth in a promotion-ready environment.

The position focuses on delivering a positive client experience, staying organized, and supporting a collaborative office culture with long-term potential.

Qualifications

• Front office experience and strong front desk skills.
• Proficient data entry and document handling.
• Proficient with Word and Excel; able to learn internal systems.

Responsibilities

• Answer incoming calls and greet visitors to create a positive first impression.
• Perform data entry, filing, and general admin tasks to keep office organized.
• Prepare loan and investment packages and order reports as needed.
• Support loan/investment processing and document preparation.

Skills

Front desk reception

Data entry

Microsoft Word

Excel

Customer service

Bilingual Spanish-English

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

Job description

Job Summary

We are seeking a reliable and professional Front Office Coordinator / Administrative Assistant in South Orange County. This is a hands-on administrative support role ideal for someone who enjoys being the first point of contact, keeping office operations organized, and supporting a fast paced team. Bilingual Spanish and English highly preferred. Someone dependable, trustworthy and ready to work are going to be keys to success here! The position is open due to a promotion, so room for growth is available on our dynamic team.

The Front Office Coordinator will play a key role in creating a positive client and visitor experience while helping the team stay organized, accurate, and responsive. This opportunity is a strong fit for a dependable administrative professional who takes ownership of their work, communicates well, and thrives in a supportive, team-oriented office environment with stable long-term potential.

Key Responsibilities

• Answer incoming phone calls promptly and professionally while providing a positive client experience.
• Greet visitors and manage day-to-day front desk and reception duties.
• Perform accurate data entry, filing, document organization, and general administrative support.
• Prepare and send borrower loan packages and investment closing packages.
• Order insurance, credit, integrity, and title reports as needed.
• Conduct senior lien checks, complete insurance follow-up, and send collection and distribution notices.

Compensation and Benefits

• Job Type: Temp-to-Hire.
• Pay: $23.00 to $25.00 per hour
• Start ASAP

Required Qualifications and Skills

• Manage front desk reception, incoming calls, visitor greeting, and client-facing administrative support.
• Support loan and investment processing tasks, including document preparation, report ordering, and follow-up.
• Maintain accurate records through data entry, filing, and organized document handling.
• 1 to 2 years of administrative, clerical, front office, receptionist, or related office support experience preferred.
• High school diploma or equivalent required.
• Proficient with Microsoft Word and Excel.
• Computer literate with the ability to learn office systems and internal processes.
• Strong verbal and written communication skills.
• Reliable, punctual, and committed to consistent attendance.
• Detail-oriented with strong organizational and follow-up skills.
• Positive, trustworthy, energetic, self-motivated, and professional.
• Able to work independently and collaboratively in a team-based environment.
• Flexible and adaptable when priorities shift across departments.

Preferred Qualifications

• Experience or interest in the mortgage industry is a plus.
• 1 or more years of customer service experience is preferred.
• Bilingual skills highly preferred

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.