Law Firm Office Coordinator

AppleOne Employment Services; Denver (CO); On-site; USD 33,000 - 36,000; Full time

Job summary

AppleOne Employment Services seeks a professional, customer-focused Law Firm Office Coordinator / Site Manager to support daily legal office services in a premier Denver firm. This full-time, temp-to-hire role targets 1–2 years of related experience and emphasizes leadership, reliability, and high-quality service.

Expect duties spanning mail, reception, supplies, and vendor coordination, with a Monday–Friday in-office schedule.

Qualifications

• 1–2 years of relevant office services, administrative, legal support, or facilities coordination experience.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced professional office.
• Excellent customer service, communication, and problem-solving skills.
• Professional presence and ability to interact confidently with attorneys, executives, staff, and vendors.
• Ability to supervise workflows, support team members, and maintain accountability for service quality.

Responsibilities

• Oversee daily office services operations, including mail distribution, reprographics, hospitality, reception, facilities support, and office supply coordination.
• Supervise on-site staff, assign daily workflows, monitor service quality, and help maintain a positive and productive team culture.
• Serve as the primary liaison for attorneys, firm leadership, staff, and vendors, ensuring requests are handled with professionalism and urgency.
• Manage incoming and outgoing courier shipments, office inventory, vendor communication, and basic service reporting.
• Monitor service level expectations, resolve issues promptly, and support a consistent, high-quality workplace experience.
• Assist with internal meetings, hospitality needs, and firm events as needed.

Skills

Office coordination

Customer service

Staff supervision

Communication

Attention to detail

Confidentiality

Multitasking

Professional demeanor

Job description

Job Summary

We are seeking a professional and customer-focused Law Firm Office Coordinator / Site Manager to support daily legal office services operations in a premier Denver law firm environment. This full-time, temp-to-hire opportunity is ideal for someone with 1 to 2 years of office services, administrative, legal support, or facilities coordination experience who enjoys leading by example and delivering exceptional service. In this role, you will help keep the office running smoothly by overseeing mail, copy, printing, reception, hospitality, supplies, vendor coordination, and general office services support. You will work closely with attorneys, firm staff, vendors, and on-site team members to ensure requests are handled accurately, promptly, and professionally. This is a strong opportunity to join a polished, team-oriented legal workplace that values professionalism, reliability, responsiveness, and high-quality service. Candidates who enjoy a structured Monday through Friday schedule, supportive leadership, and a collaborative office environment will find this role especially rewarding.

Key Responsibilities

• Oversee daily legal office services operations, including mail distribution, reprographics, hospitality, reception, facilities support, and office supply coordination.
• Supervise on-site staff, assign daily workflows, monitor service quality, and help maintain a positive and productive team culture.
• Serve as the primary liaison for attorneys, firm leadership, staff, and vendors, ensuring requests are handled with professionalism and urgency.
• Manage incoming and outgoing courier shipments, office inventory, vendor communication, and basic service reporting.
• Monitor service level expectations, resolve issues promptly, and support a consistent, high-quality workplace experience.
• Assist with internal meetings, hospitality needs, and firm events as needed.

Compensation and Benefits

• Pay: $24.00 to $26.00 per hour.
• Job Type: Full-time, temp-to-hire.
• Schedule: Monday to Friday, 8:00 AM to 5:00 PM.
• Work Arrangement: In-office.
• Location: Denver, CO 80202.

Required Qualifications and Skills

• Coordinate day-to-day office services operations in a professional legal office setting.
• Support mail, copy, printing, reception, hospitality, facilities, courier, and supply management functions.
• Supervise on-site personnel, assign work, and maintain consistent service standards.
• Communicate with attorneys, staff, firm leadership, and vendors to resolve requests and support smooth operations.
• 1 to 2 years of relevant office services, administrative, legal support, facilities, hospitality, or customer service experience.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced professional office.
• Excellent customer service, communication, and problem-solving skills.
• Professional presence and ability to interact confidently with attorneys, executives, staff, and vendors.
• Ability to supervise workflows, support team members, and maintain accountability for service quality.
• Comfortable handling mail, courier shipments, office supplies, basic reporting, and vendor coordination.
• Dependable, detail-oriented, proactive, and able to maintain confidentiality in a legal services environment.

Preferred Qualifications

• Prior experience working in a law firm, legal services environment, corporate office, or professional services setting.
• Experience with reprographics, copy center services, mailroom operations, reception, hospitality, or facilities coordination.
• Previous lead, supervisory, site coordinator, or team oversight experience.
• Familiarity with service level agreements, vendor coordination, and office services reporting.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.