Administrative Assistant

AppleOne Employment Services; Town of Florida (NY); On-site; USD 25,000 - 34,000; Full time

Job summary

AppleOne in Clermont/Minneola, FL is seeking an Administrative Assistant to support front desk operations and deliver an exceptional client experience. You will be the first point of contact, helping clients feel welcomed and supported while keeping the office organized.

The role is seasonal with a busier tax season period, offering stability, variety, and a 100% on-site work arrangement. It presents a temp-to-perm opportunity for a polished administrative professional.

Qualifications

• 3 to 5 years of administrative, receptionist, front desk, or customer service experience.
• Proficiency with Microsoft Office, especially Outlook and calendar management.
• Strong verbal and written communication skills.
• Professional, polished, and client-focused demeanor.

Responsibilities

• Serve as the first point of contact for clients by phone and in person, providing a professional and welcoming experience.
• Manage calendars, appointments, and scheduling details using Microsoft Outlook.
• Handle client follow-up, ensure timely responses, and support a high level of client service.
• Assist with new client onboarding, documentation, and organized record maintenance.
• Provide general administrative, clerical, and front desk support to the office team.
• Help manage increased administrative volume during tax season while maintaining accuracy and professionalism.

Skills

Front desk reception

Client communication

Calendar management

Microsoft Office

Attention to detail

Tools

Outlook

Job description

Job Summary

A growing local professional services firm in the Clermont/Minneola, FL area is seeking an Administrative Assistant to support front desk operations and deliver an exceptional client experience. This role is ideal for someone who enjoys being the first point of contact, staying organized, managing details, and helping clients feel welcomed and supported.

The Administrative Assistant will join a professional, client-focused office environment with supportive leadership, positive teamwork, and a strong emphasis on follow-through and service quality. The workload is seasonal, with a slower pace during certain periods and a significant increase in activity during tax season. This is a great opportunity for a polished administrative professional who wants stability, variety, and the chance to contribute to a growing team.

Key Responsibilities

• Serve as the first point of contact for clients by phone and in person, providing a professional and welcoming experience.
• Manage calendars, appointments, and scheduling details using Microsoft Outlook.
• Handle client follow-up, ensure timely responses, and support a high level of client service.
• Assist with new client onboarding, documentation, and organized record maintenance.
• Provide general administrative, clerical, and front desk support to the office team.
• Help manage increased administrative volume during tax season while maintaining accuracy and professionalism.

Compensation and Benefits

• Pay: $18 to $25 per hour, based on experience.
• Schedule: Monday through Friday.
• Work arrangement: 100% on-site.
• Location: Clermont/Minneola, FL area.
• Employment type: Temp-to-perm opportunity.

Required Qualifications and Skills

• Manage front desk reception, client communication, and appointment scheduling.
• Support client follow-up, onboarding, and documentation processes.
• Maintain organized administrative workflows in a professional services office.
• Assist the team during seasonal high-volume periods, including tax season.
• 3 to 5 years of administrative, receptionist, front desk, or customer service experience preferred.
• Proficiency with Microsoft Office, especially Outlook and calendar management.
• Strong verbal and written communication skills.
• Excellent follow-up, follow-through, and attention to detail.
• Professional, polished, and client-focused demeanor.
• Ability to stay productive during slower periods and adapt quickly when workload increases.
• Strong organizational skills and the ability to manage changing priorities.

Preferred Qualifications

• Experience in an accounting, tax, financial services, or professional services office.
• Experience supporting client onboarding or maintaining client documentation.
• Prior experience in a seasonal or deadline-driven office environment.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.