Senior Legal Receptionist

AppleOne Employment Services; Washington (District of Columbia); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Major medical

Dental

Vision

401k

Sick pay

Job summary

AppleOne Employment Services in Washington, DC is seeking a polished Senior Legal Receptionist for a temp-to-hire role in a busy legal office. You will be the first point of contact, manage a high-volume switchboard, and support meetings while delivering excellent client service.

The position emphasizes professionalism, attention to detail, and strong organizational skills in a collaborative legal environment. Hours are standard business times with a 40-hour week.

Qualifications

• High School Diploma or equivalent.
• Minimum 3 years’ receptionist or administrative experience.
• Proficiency with Microsoft Office, including Word and Excel.
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to multitask in a fast-paced professional environment.
• Professional appearance and interpersonal skills.

Responsibilities

• Greet and assist clients, visitors, and staff in a professional manner.
• Operate a high-volume switchboard and route calls.
• Coordinate conference rooms, meetings, catering, and video conferencing.
• Maintain visitor logs and office security procedures.
• Provide administrative support including reports, calendars, and documents.
• Order and maintain office and meeting supplies.

Skills

Customer service

Communication

Organization

Multitasking

Interpersonal skills

Professional demeanor

Education

High School Diploma

Associate's degree

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Office Suite

Job description

Job Summary

We are seeking a polished and experienced Senior Legal Receptionist for a temp-to-hire opportunity in a busy legal office environment in Washington, DC. This role is ideal for a front desk professional who enjoys being the first point of contact, managing a high-volume switchboard, supporting meeting coordination, and delivering exceptional service to clients, visitors, attorneys, and staff.

The Senior Legal Receptionist will play an important role in creating a professional, welcoming, and well-organized office experience. This position offers the opportunity to work in a respected legal services environment with a collaborative team, supportive leadership, and daily interaction with professionals across the office. Candidates who take pride in professionalism, attention to detail, and high-quality client service will be well positioned for success.

Key Responsibilities

• Greet and assist clients, visitors, employees, and legal professionals in a warm, professional, and service-focused manner.
• Answer, screen, and route incoming calls while maintaining proper telephone etiquette and monitoring staff availability.
• Coordinate conference rooms, meeting schedules, catering requests, beverage service, and video conferencing setup.
• Maintain visitor logs, follow office security procedures, and keep the reception and lobby areas clean, organized, and professional.
• Provide administrative support, including reports, calendars, appointments, files, correspondence, and business documents.
• Order and maintain office, reception, hospitality, and meeting supplies as needed.

Compensation and Benefits

• Pay Rate: $23.00 per hour.
• Job Type: 4+ month temp-to-hire opportunity.
• Schedule: Monday through Friday, 8:30 AM to 5:30 PM.
• Hours: 40 hours per week.
• Location: Washington, DC 20005.

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

Required Qualifications and Skills

• Manage front desk reception, visitor support, and client-facing communication in a professional legal office setting.
• Operate a switchboard, screen and route calls, and support office communication flow.
• Coordinate conference rooms, meetings, hospitality requests, catering, and video conferencing needs.
• Provide administrative support, including filing, scheduling, reporting, correspondence, and document preparation.

High School Diploma or equivalent required.

Minimum of 3 years of receptionist, administrative support, or customer service experience.

Proficiency with Microsoft Office Suite, including Word and Excel.

Strong verbal and written communication skills.

Excellent organizational skills with strong attention to detail.

Ability to multitask, prioritize, and stay composed in a fast-paced professional environment.

Professional appearance, polished demeanor, and strong interpersonal skills.

Strong customer service mindset with the ability to build positive relationships with clients, visitors, attorneys, and support staff.

Preferred Qualifications

• Associate's or Bachelor's Degree.
• Prior switchboard experience in a professional office environment.
• Previous legal office or law firm experience.
• Experience supporting attorneys, paralegals, or legal professionals.
• Familiarity with legal terminology, office procedures, and document management.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment‑qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.