Front Office Coordinator

Career Group Companies; New York (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

Career Group Companies is seeking a polished Front Office Coordinator to join our internal team in New York. You will welcome clients, candidates, and guests, answer calls, manage calendars, and keep the reception and office areas organized and welcoming.

We value 1–3+ years in receptionist or front office roles, a professional presence, and strong communication. Proactive, organized candidates who enjoy teamwork will thrive in our collaborative office environment.

Qualifications

• 1–3+ years of experience in a receptionist, front office, administrative, hospitality, or customer service role
• Polished, professional presence and strong customer service orientation
• Exceptional communication and interpersonal skills
• Highly organized with the ability to manage multiple requests simultaneously
• Proactive, resourceful and able to solve problems independently

Responsibilities

• Welcome and direct clients, candidates, visitors, and guests with warmth and professionalism
• Answer and route incoming calls, take accurate messages and direct inquiries
• Manage conference room and calendars and coordinate meeting setups
• Receive, organize and distribute incoming mail and packages
• Maintain office supplies and inventory; place orders and stock shared spaces
• Keep reception, kitchen, conference rooms and common areas polished and organized
• Coordinate building access for employees and visitors
• Assist with internal meetings, company events and office initiatives
• Provide administrative support to internal teams and take on special projects as needed

Skills

Reception

Customer service

Communication

Organization

Team player

Tools

Microsoft Office

Job description

Temp to Perm Front Office Coordinator, New York

Career Group Companies is seeking a polished, personable Front Office Coordinator to join our internal team. As an integral part of our office, you’ll help create a welcoming, professional environment for our recruiters, candidates, clients, and guests while keeping daily office operations organized and running smoothly. This is a great opportunity for someone who is organized, proactive, and enjoys being at the heart of a collaborative office environment.

What you’ll do:

• Welcome and direct clients, candidates, visitors, and guests with warmth and professionalism
• Answer and route incoming calls, taking accurate messages and directing inquiries to the appropriate team members
• Manage conference room and common‑area calendars and coordinate meeting setups
• Receive, organize, and distribute incoming mail and packages
• Manage office supplies and inventory, placing orders and keeping shared spaces fully stocked
• Maintain a polished, organized, and welcoming reception area, kitchen, conference rooms, and common areas
• Coordinate building access for employees and visitors
• Assist with internal meetings, company events, and office initiatives
• Provide administrative support to internal teams and take on special projects as needed

Why you’re perfect for this:

• You have 1-3+ years of experience in a receptionist, front office, administrative, hospitality, or customer service role
• You have a polished, professional presence and genuinely enjoy working with people
• You’re an exceptional communicator with a warm and service‑oriented approach
• You’re highly organized and can confidently prioritize multiple requests at once
• You’re proactive, resourceful, and comfortable finding solutions independently
• You have strong attention to detail and take pride in keeping an office running smoothly
• You’re proficient in Microsoft Office and comfortable learning new office systems and technology
• You’re a collaborative team player with a positive, can‑do attitude